Federal Government Document Scanning Broken Arrow, OK
Federal Government Document Scanning Broken Arrow, OK. With coming changes in governmental policy requiring all federal government departments and agencies transition to a completely digital, paperless workspace by the end of 2022, it has never been more crucial for federal government officers in Broken Arrow to work with a specalist document scanning corporation. However, finding a document scanning firm in Broken Arrow, OK that is fully equipped to take on the demands of federal government work is not always the easiest of tasks. You want a document scanning partner that is driven to provide to security, offers ease of use and flexibility, and has document scanning solutions that can adapt to any size task or department.
At HITS, our comprehensive complement of document scanning products are perfectly suited for federal government applications in Broken Arrow, OK. We offer class-leading security features including an exclusive audit trail process and live tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Lastly, our 24-hour support team is on call to assist you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Broken Arrow federal government document scanning partner and digitize your important documents.
The Time To Digitize Your Documents Is Now
The need for federal government offices, agencies, and departments in Broken Arrow, OK to scan their crucial documents has never been greater than it is now. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This document detailed a wide-ranging plan to streamline the federal government, refocus around core competencies, bolster efficiency, and eliminate or restructure certain federal departments. A substantial number of of these plans were never taken up, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be scanned, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, ideal implementation, and a roadmap to successfully implement a paperless environment.
While there was a roughly four-year gap between the release of this new policy and the date of its implementation, many government offices and agencies in Broken Arrow are still flailing to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in years, used outdated software, or simply went about their business thinking that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for product users, guarantees data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Broken Arrow, OK Document Scanning Solutions
For more than 25 years, HITS has been a global leader in total, secure document scanning and data management applications for all manner of businesses in Broken Arrow, ranging from manufacturing to health care to bio-technology and beyond. Our products give our Broken Arrow, OK clients anytime access to important documents, reduce liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the data you need while securely getting rid of those you no longer need, and scan your documents with necessary metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.
HITS also fully understands the importance of information security and how proprietary governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are constructed to ensure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Broken Arrow, OK Federal Government Document Scanning Experts | HITS
As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work environment nears, it is all the more critical to work with a Broken Arrow document scanning partner that you can trust will secure your documents into the future, ensure total information security, and who understands the unique requirements of federal government offices and agencies. The Broken Arrow, OK document services team at HITS have decades of experience assisting private sector businesses as diverse as Fortune 500 multinational corporations to major universities to large hospital systems rethink the way they view data management and secure their proprietary documents for the future.
With cutting-edge technology and a promise to provide personal customer service, HITS is ready to help your Broken Arrow, OK federal government agency, department, or office achieve its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Broken Arrow federal government document scanning goals.