Federal Government Document Scanning Fairfax, VA

Federal Government Document Scanning Fairfax, VA. With recent changes in governmental policy meaning that all federal government departments and agencies move to an entirely digital, paperless environment by the end of 2022, it has never been more important for federal government officials in Fairfax to work with a specalist document scanning partner. However, looking for a document scanning firm in Fairfax, VA that is able to handle the demands of federal government work is not always the easiest of tasks. You want a document scanning contractor that is driven to provide to security, offers flexibility and ease of use, and has document scanning solutions that can fit any size task or department.

At HITS, our complete complement of document scanning services are perfectly suited for federal government applications in Fairfax, VA. We offer industry-leading security features such as an exclusive audit trail process and live tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is on call to assist you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Fairfax federal government document scanning partner and future-proof your critical documents.

Now Is The Time To Digitize Your Documents

The requirement for federal government offices, agencies, and departments in Fairfax, VA to scan their crucial documents has never been more urgent than it is now. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This document detailed a wide-ranging plan to streamline the federal government, refocus around core competencies, bolster efficiency, and restructure or get rid of a number of federal departments. Many of these strategies were never taken up, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further information about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a guide to successfully implement a paperless ecosystem.

While there was a roughly four-year interval between the announcement of this new policy and the date of its implementation, many government offices and agencies in Fairfax are still scrambling to make sure they meet the order's requirements. Many government departments or agencies had not updated their document systems in years, used ancient software, or simply pressed on believing that paper records would always be used. However, there are several reasons why the federal government adopted this new policy: it improves accessibility for citizens, ensures data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Fairfax, VA Document Scanning Solutions

For more than 25 years, HITS has been a global leader in total, secure document scanning and data management applications for all kinds of industries in Fairfax, ranging from manufacturing to health care to bio-technology and more. Our products give our Fairfax, VA clients 24/7 access to important documents, limit liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the documents you need while securely getting rid of those you no longer require, and digitize your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are built to make sure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Fairfax, VA Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless work ecosystem nears, it is all the more critical to search for a Fairfax document scanning partner that you can trust will secure your documents for the future, guarantee total information security, and who understands the special needs of federal government offices and agencies. The Fairfax, VA document services specialists at HITS have decades of history assisting private sector businesses as diverse as Fortune 500 global corporations to massive universities to large hospital systems reimagine the way they look at data management and secure their sensitive documents for the future.

With industry-leading technology and a commitment to friendly customer service, HITS is ready to help your Fairfax, VA federal government department, office, or agency reach its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Fairfax federal government document scanning goals.