Document Storage Solutions Ames, IA
Document Storage Solutions in Ames, IA. Firms of all sizes all over Ames are increasingly coming to the realization that the old way of storing documents is unsafe, inefficient, and most importanly unprofitable. Having substantial amounts of old forms and files in warehouses or jammed into closets is an easy way to lose track of crucial information and not have it ready when you need it the most. With rapid changes in how we work, a growing number of clients and employees in Ames require access to data from anytime, anywhere, and from any platform, and stowing your documents in storage obviously keeps you from accessing that data. What's more, paper documents are in danger of damage from floods, decay over time, or fire damage, and once that information is damaged there is no way to replicate it or bring it back. Lastly, having to store documents either on-site or at an additional facility occupies valuable storage space, and if overflow facilities are required, rent and storage fees can quickly add up.
A growing number of firms across Ames, IA are looking for efficient, affordable document storage solutions, and HITS has the perfect answer for any size firm: DocuMiner®. Trusted by small businesses and Fortune 500 companies both, DocuMiner® gives you the ability to sift through thousands of papers and identify what you need to hold on to and what you no longer require. HITS takes care of all the work, giving your firm the chance to focus on your main work and allow the Ames, IA data management specialists simplify your document storage needs.
Contact The Ames, IA Industry Leader In Document Storage Solutions
Get in touch with HITS now by contacting them online or calling 314-837-4000 and learn more about how DocuMiner® is the ideal document storage solution for your Ames business or agency. With personal customer service, a commitment to security, and best-in-class technology, HITS is your source for Ames document storage solutions from secure destruction to document scanning.
How DocuMiner® Operates
DocuMiner® from HITS is the efficient, secure, and safe way to rebuild your document storage strategy and future-proof your important files. Our process reduces liability, improves document quality, and frees up space and money that your firm or department can use to concentrate on more important matters.
The veteran team at HITS will sift through your information using our cutting-edge, proprietary DocuMiner® system. This data is read as it is processed and is made accessible for you to monitor throughtout the process. Once DocuMiner® is finished sorting through your documents, it classifies them into two groups: one that you'll keep, and one to shred. Logically, since there may be some files that our system believes are surplus to requirements but that you know are important documents, you will have the ability to sign off on on what is kept and what gets shredded.
After you have finalized the manifest, HITS then starts work on digitizing the documents you want to keep and securely destroying those that you have marked as not needed. We use extra-secure, multi-phase shredding techniques that guarantee complete document security. Our scanning process can convert your documents into any file format, including .PNG, .PDF, .JPG, and more. Once scanned, this new data is your property and able to be used however you see fit. We recommend uploading this data to a cloud-based document managment system such as our own STR8VIEW® platform, but if you already use a trusted document management platform we can easily upload this new data to it too. If you would rather use a hardware-based system for your data, you can choose to have your data saved on an encrypted hard disk.
Ames Document Storage Solutions Built For Tomorrow
Recent events have not only changed our everyday lives, they've also affected how we work and the spaces in Ames, IA in which we work. Many firms who began to build on their work from home capabilities during the COVID-19 pandemic are now deciding to make them permanent, or at least moving to a "hybrid" system where staff will only come to the office for half of the week, if not less. With fewer people in the office, firms are also re-thinking how much room they need: why pay extra rent for a massive office when on an average day there will not be that many people using it? Ames workers, as well, are wanting comprehensive work-from-home programs when looking for a new job in Ames, IA, and as such ask that critical data necessary for specific tasks be made available from any device when they need it.
HITS' document storage solutions are the perfect method for your Ames business to not only secure and digitize your critical documents, but also enable multi-platform access. STR8VIEW® is completely cloud-based and has a user-friendly interface, robust search engine, and best-in-class data security. Our Paperless To Go service is made to allow your employees to work anywhere with no loss in document accessibility or quality. When you partner with HITS for your document storage solutions, you can be confident that your crucial data will be accessible from any browser, both now and into the future.
Contact A Proven Partner For Document Storage Solutions In Ames, IA | HITS
Regardless of the scope of your organization or business, HITS has the perfect product to fulfill your Ames, IA document storage needs. Major international corporations, medical providers, and government agencies rely on HITS' class-leading services to digitize documents, improve data accessibility, and improve the security of their critical information. Our solutions are made to be secure and intuitive, can be made to fit any application, and are designed to save your Ames business money, liability, and time.
Join the many Ames, IA businesses who work with HITS to provide cutting-edge document storage solutions built for security and for the future. Call us today at 314-837-4000 or contact us online to find out HITS can help reimagine your document management.