Federal Government Document Management Urbandale, IA
Federal Government Document Management Urbandale, IA. The desire for federal government agencies to electronically manage their documents has turned into a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging plan to slim down and reorganize the federal government in order to improve its efficiency. While a number of its proposals never came to pass, one proposal that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out a framework that Urbandale, IA federal government agencies should follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Urbandale, IA achieve their paperless environment benchmarks. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that ensures each document is scanned to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are backed by a customer support team that gets your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full range of Urbandale, IA Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Urbandale federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be sure that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Urbandale, IA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and permits instant access from all devices.
When Document Security Is Paramount
At most federal government agencies and offices in Urbandale, IA, document security and avoiding leaks is a mission-critical task. Proprietary information can easily fall into the wrong hands and affect all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated as such.
The document management specialists at HITS understand the importance of document security and confidentiality, and thus provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Call Urbandale, IA Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Urbandale, IA to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is imperative. The veteran Urbandale document services professionals at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create dependable systems to store and access sensitive material.
Our proven Urbandale, IA electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Urbandale, IA federal government document management.