Federal Government Document Management Springdale, AR
Federal Government Document Management Springdale, AR. The desire for federal government agencies to digitize their documents has now become a critical need. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive plan to reduce and re-center the federal government and improve its efficiency. While a number of its proposals were not enacted, a proposal that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed best practices that Springdale, AR federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Springdale, AR reach their document management goals. Our eight-step document scanning process includes an exclusive audit trail process that ensures each document is scanned to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are backed by a support team that understands your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete range of Springdale, AR Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, are considering a platform proven within the private sector, or does your department already have a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Springdale federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
When your Springdale, AR department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are not required are securely destroyed. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government agencies and offices in Springdale, AR, document security and avoiding leaks is a mission-critical task. Sensitive information can easily slip into the wrong hands and influence all facets of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a national security manner and should be treated as such.
The document management professionals at HITS realize the importance of document security and confidentiality, and thus provide full document management security in all their projects. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Springdale, AR Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Springdale, AR to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is imperative. The experienced Springdale document services staff at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create secure systems to store and access proprietary documents.
Our veteran Springdale, AR electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Springdale, AR federal government document management.