Federal Government Document Management Nashville, TN
Federal Government Document Management Nashville, TN. The request for federal government agencies to digitize their documents is quite literally a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging program to streamline and refocus the federal government in order to improve its efficiency. While a number of its proposals never came about, a proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out a framework that Nashville, TN federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a market leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Nashville, TN meet their paperless environment goals. Our eight-step document scanning procedure includes an industry-unique audit trail process that makes sure each document is processed to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are bolstered by a customer service team that understands your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full range of Nashville, TN Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Nashville federal government department or office's document management requirements. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be sure that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Nashville, TN department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are not required are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Paramount
At most federal government departments and agencies in Nashville, TN, document security and avoiding leaks is a mission-critical task. Secret information can easily end up in the wrong hands and influence all facets of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a national security manner and should be treated accordingly.
The document management experts at HITS grasp the importance of document security and confidentiality, and as a result provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Call Nashville, TN Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Nashville, TN to go paperless and digitize existing paper documents, working with a trusted document management partner is a critical task. The seasoned Nashville document services staff at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create future-proof systems to access and archive sensitive material.
Our proven Nashville, TN electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully digital ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Nashville, TN federal government document management.