Federal Government Document Management Memphis, TN
Federal Government Document Management Memphis, TN. The desire for federal government agencies to digitally manage their documents has now become a critical need. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging program to streamline and refocus the federal government and improve its efficiency. While several of its proposals never came about, one proposal that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated best practices that Memphis, TN federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Memphis, TN achieve their document management benchmarks. Our eight-step document scanning system includes an industry-exclusive audit trail process that makes sure each document is scanned to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are backed by a support team that knows your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full offering of Memphis, TN Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Memphis federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Memphis, TN department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are no longer needed are securely destroyed. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and permits instant access from all devices.
When Document Security Is Important
At most federal government agencies and offices in Memphis, TN, document security and avoiding compromised systems is a mission-critical task. Sensitive information can easily slip into the wrong hands and involve all parts of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a national security manner and should be treated with all due care.
The document management professionals at HITS realize the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Memphis, TN Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government departments and offices in Memphis, TN to go paperless and digitize existing paper documents, working with a trusted document management partner is all the more important. The veteran Memphis document services professionals at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create dependable systems to store and access confidential material.
Our veteran Memphis, TN electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully paperless ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Memphis, TN federal government document management.