Federal Government Document Management Ames, IA
Federal Government Document Management Ames, IA. The request for federal government agencies to digitally manage their documents has now become an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging program to reduce and re-center the federal government and improve its efficiency. While many of its proposals never came to pass, one proposal that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed a framework that Ames, IA federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Ames, IA meet their document management goals. Our eight-step document scanning procedure includes an exclusive audit trail process that makes sure each document is scanned to your satisfaction. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are backed by a customer service team that understands your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of Ames, IA Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Ames federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Ames, IA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely destroyed. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows for access from any platform.
When Document Security Is Important
At most federal government departments and agencies in Ames, IA, document security and avoiding leaks is a high-priority task. Proprietary information can easily slip into the wrong hands and involve all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated with all due care.
The document management professionals at HITS grasp the importance of document security and confidentiality, and as such provide full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Call Ames, IA Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Ames, IA to move to a paperless framework and digitize their documents, working with a trusted document management partner is a critical task. The veteran Ames document services staff at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create dependable systems to access and archive confidential files.
Our proven Ames, IA electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Ames, IA federal government document management.