Federal Government Document Management Overland Park, KS
Federal Government Document Management Overland Park, KS. The need for federal government agencies to digitize their documents is quite literally a critical need. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive plan to slim down and reorganize the federal government with the goal of improving its efficiency. While many of its proposals never came to pass, a proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out a roadmap that Overland Park, KS federal government agencies should follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Overland Park, KS meet their document management benchmarks. Our eight-step document scanning process includes an industry-exclusive audit trail process that ensures each document is processed to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are backed by a customer support team that understands your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of Overland Park, KS Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, are considering a platform proven within the private sector, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Overland Park federal government office or department's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Overland Park, KS department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are not required are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for the future, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government offices and agencies in Overland Park, KS, document security and avoiding leaks is a mission-critical task. Secret information can easily slip into the wrong hands and involve all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated accordingly.
The document management experts at HITS grasp the importance of document security and confidentiality, and thus give you full document management security in all their projects. Our HITS Kit document shipping service boasts end-to-end security, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Overland Park, KS Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government agencies and departments in Overland Park, KS to move to a paperless framework and digitize their documents, partnering with trusted document management experts is all the more important. The experienced Overland Park document services professionals at HITS have assisted private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create future-proof systems to access and archive proprietary material.
Our proven Overland Park, KS electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Overland Park, KS federal government document management.