Federal Government Document Management Olathe, KS
Federal Government Document Management Olathe, KS. The desire for federal government agencies to digitally manage their documents has now become a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive strategy to streamline and refocus the federal government in order to improve its efficiency. While many of its proposals were not enacted, a proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out a timeline and process that Olathe, KS federal government agencies should follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Olathe, KS meet their paperless environment goals. Our eight-step document scanning system includes an industry-exclusive audit trail process that makes sure each document is scanned to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are bolstered by a customer support team that understands your needs and gives you class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Olathe, KS Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you need a platform that easily allows for you to upload and view your documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or has your office already found a document management system? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Olathe federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be sure that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Olathe, KS department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are surplus to requirements are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government departments and agencies in Olathe, KS, keeping documents secure and avoiding compromised systems is a high-priority task. Secret information can easily fall into the wrong hands and influence all parts of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a national security manner and should be treated as such.
The document management experts at HITS realize the importance of document security and confidentiality, and as a result provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Contact Olathe, KS Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government agencies and departments in Olathe, KS to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is all the more important. The seasoned Olathe document services professionals at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create future-proof systems to access and archive proprietary documents.
Our veteran Olathe, KS electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Olathe, KS federal government document management.