Federal Government Document Management Northbrook, IL
Federal Government Document Management Northbrook, IL. The desire for federal government agencies to digitize their documents has turned into an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive plan to streamline and refocus the federal government and improve its efficiency. While a number of its proposals never came about, one proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out best practices that Northbrook, IL federal government agencies should follow to reach this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Northbrook, IL meet their paperless environment requirements. Our eight-step document scanning system includes an industry-unique audit trail process that ensures each document is scanned to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are backed by a customer service team that understands your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full range of Northbrook, IL Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Northbrook federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Northbrook, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely shredded. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government agencies and offices in Northbrook, IL, keeping documents secure and avoiding leaks is a mission-critical task. Secret information can easily slip into the wrong hands and affect all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management specialists at HITS understand the importance of document security and confidentiality, and thus provide full document management security with every project. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Contact Northbrook, IL Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government departments and offices in Northbrook, IL to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is a critical task. The experienced Northbrook document services team at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create future-proof systems to store and access proprietary documents.
Our proven Northbrook, IL electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Northbrook, IL federal government document management.