Federal Government Document Management Norman, OK
Federal Government Document Management Norman, OK. The request for federal government agencies to digitally manage their documents has turned into a necessary task. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive strategy to reduce and re-center the federal government in order to improve its efficiency. While a number of its proposals were not enacted, one that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed best practices that Norman, OK federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Norman, OK reach their paperless environment benchmarks. Our eight-step document scanning procedure includes an exclusive audit trail process that makes sure each document is processed to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are backed by a customer support team that understands your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Norman, OK Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are considering a platform proven within the private sector, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Norman federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be sure that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Norman, OK department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are no longer needed are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and allows for access from any platform.
When Document Security Is Critical
At most federal government departments and agencies in Norman, OK, document security and avoiding compromised systems is a mission-critical task. Secret information can easily end up in the wrong hands and influence all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated as such.
The document management professionals at HITS grasp the importance of document security and confidentiality, and as such provide full document management security in all their projects. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Norman, OK Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Norman, OK to go paperless and digitize existing paper documents, partnering with trusted document management experts is imperative. The veteran Norman document services team at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to access and archive confidential files.
Our experienced Norman, OK electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Norman, OK federal government document management.