Federal Government Document Management Lawrence, KS
Federal Government Document Management Lawrence, KS. The need for federal government agencies to digitize their documents has now become a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive program to reduce and re-center the federal government and improve its efficiency. While a number of its proposals never came about, a proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a timeline and process that Lawrence, KS federal government agencies should follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a market leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Lawrence, KS achieve their paperless environment goals. Our eight-step document scanning process includes an industry-exclusive audit trail process that makes sure each document is digitized to your satisfaction. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are bolstered by a customer support team that understands your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Lawrence, KS Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or has your office already found a document management system? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Lawrence federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Lawrence, KS department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are no longer needed are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and permits instant access from all devices.
When Document Security Is Important
At most federal government departments and agencies in Lawrence, KS, document security and avoiding leaks is a high-priority task. Secret information can easily slip into the wrong hands and influence all facets of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a national security manner and should be treated as such.
The document management specialists at HITS realize the importance of document security and confidentiality, and thus give you full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Talk To Lawrence, KS Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Lawrence, KS to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is imperative. The experienced Lawrence document services team at HITS have worked with private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create future-proof systems to access and archive sensitive documents.
Our proven Lawrence, KS electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully paperless environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Lawrence, KS federal government document management.