Federal Government Document Management Iowa City, IA
Federal Government Document Management Iowa City, IA. The need for federal government agencies to electronically manage their documents is quite literally an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive program to streamline and refocus the federal government and improve its efficiency. While many of its proposals never came to pass, one that was put into place is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a framework that Iowa City, IA federal government agencies should follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Iowa City, IA reach their paperless environment benchmarks. Our eight-step document scanning process includes an industry-unique audit trail process that ensures each document is processed to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are bolstered by a support team that understands your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Iowa City, IA Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, are considering a platform proven within the private sector, or do you already have a software system that works for you? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Iowa City federal government office or department's document management challenges. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can be sure that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Iowa City, IA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and separates them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are surplus to requirements are securely destroyed. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and permits instant access from all devices.
When Document Security Is Important
At most federal government offices and agencies in Iowa City, IA, document security and avoiding leaks is a high-priority task. Sensitive information can easily fall into the wrong hands and involve all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a national security manner and should be treated accordingly.
The document management specialists at HITS realize the importance of document security and confidentiality, and as a result provide full document management security included in everything they do. Our HITS Kit document shipping service is secure from end to end, so you can rest assured that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Contact Iowa City, IA Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government offices and agencies in Iowa City, IA to move to a paperless framework and digitize their documents, partnering with trusted document management experts is all the more important. The veteran Iowa City document services professionals at HITS have worked with private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management objectives and create secure systems to access and archive sensitive material.
Our proven Iowa City, IA electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Iowa City, IA federal government document management.