Federal Government Document Management Indianapolis, IN
Federal Government Document Management Indianapolis, IN. The desire for federal government agencies to electronically manage their documents has turned into a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive strategy to streamline and refocus the federal government with the goal of improving its efficiency. While many of its proposals never came about, a proposal that was put into place is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out a framework that Indianapolis, IN federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Indianapolis, IN achieve their paperless office goals. Our eight-step document scanning system includes an exclusive audit trail process that guarantees each document is processed to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are bolstered by a customer service team that understands your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full range of Indianapolis, IN Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When searching for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you require a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Indianapolis federal government department or office's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Indianapolis, IN department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government agencies and offices in Indianapolis, IN, keeping documents secure and avoiding compromised systems is a high-priority task. Sensitive information can easily end up in the wrong hands and influence all parts of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated accordingly.
The document management specialists at HITS grasp the importance of document security and confidentiality, and as a result provide full document management security in all their projects. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Indianapolis, IN Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government departments and offices in Indianapolis, IN to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is all the more important. The veteran Indianapolis document services staff at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create future-proof systems to store and access confidential material.
Our experienced Indianapolis, IN electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Indianapolis, IN federal government document management.