Federal Government Document Management Fayetteville, AR
Federal Government Document Management Fayetteville, AR. The desire for federal government agencies to digitally manage their documents is quite literally a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a far-ranging strategy to reduce and re-center the federal government in order to improve its efficiency. While many of its proposals never came about, one proposal that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been issued by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a framework that Fayetteville, AR federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Fayetteville, AR meet their paperless office requirements. Our eight-step document scanning process includes an industry-exclusive audit trail process that guarantees each document is digitized to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are bolstered by a support team that understands your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Fayetteville, AR Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or has your office already found a document management system? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Fayetteville federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Fayetteville, AR department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you approve this list documents that are no longer needed are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and allows them to be viewed anywhere.
When Document Security Is Paramount
At most federal government agencies and offices in Fayetteville, AR, document security and avoiding leaks is a high-priority task. Sensitive information can easily fall into the wrong hands and involve all facets of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management experts at HITS realize the importance of document security and confidentiality, and as a result give you full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Fayetteville, AR Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government offices and agencies in Fayetteville, AR to go paperless and digitize existing paper documents, partnering with trusted document management experts is all the more important. The experienced Fayetteville document services professionals at HITS have worked with private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create dependable systems to store and access proprietary files.
Our experienced Fayetteville, AR electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Fayetteville, AR federal government document management.