Federal Government Document Management Evanston, IL
Federal Government Document Management Evanston, IL. The desire for federal government agencies to electronically manage their documents is quite literally a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging program to streamline and refocus the federal government in order to improve its efficiency. While a number of its proposals never came about, a proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out a timeline and process that Evanston, IL federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Evanston, IL achieve their document management benchmarks. Our eight-step document scanning procedure includes an exclusive audit trail process that makes sure each document is digitized to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are bolstered by a support team that gets your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full range of Evanston, IL Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Do you need a custom-built document storage platform, are considering a platform proven within the private sector, or has your office already found a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Evanston federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Evanston, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are not required are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and allows for access from any platform.
When Document Security Is Paramount
At most federal government departments and agencies in Evanston, IL, keeping documents secure and avoiding compromised systems is a mission-critical task. Proprietary information can easily end up in the wrong hands and involve all facets of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management professionals at HITS understand the importance of document security and confidentiality, and thus give you full document management security with every project. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Call Evanston, IL Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government agencies and departments in Evanston, IL to move to a paperless framework and digitize their documents, partnering with trusted document management experts is imperative. The experienced Evanston document services team at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create future-proof systems to store and access confidential material.
Our experienced Evanston, IL electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Evanston, IL federal government document management.