Federal Government Document Management Conway, AR
Federal Government Document Management Conway, AR. The need for federal government agencies to electronically manage their documents has now become a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive plan to reduce and re-center the federal government and improve its efficiency. While several of its proposals never came to pass, one that was put into place is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed a framework that Conway, AR federal government agencies should follow to meet this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a market leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Conway, AR achieve their paperless environment benchmarks. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that ensures each document is scanned to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are backed by a support team that gets your needs and gives you class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Conway, AR Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What does your office need most out of a document management service? Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Conway federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Conway, AR department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and permits instant access from all devices.
When Document Security Is Important
At most federal government departments and agencies in Conway, AR, keeping documents secure and avoiding leaks is a high-priority task. Secret information can easily fall into the wrong hands and involve all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated accordingly.
The document management experts at HITS understand the importance of document security and confidentiality, and thus give you full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Contact Conway, AR Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government departments and offices in Conway, AR to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is all the more important. The experienced Conway document services professionals at HITS have helped private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create dependable systems to access and archive proprietary documents.
Our experienced Conway, AR electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully paperless environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Conway, AR federal government document management.