Federal Government Document Management Carmel, IN
Federal Government Document Management Carmel, IN. The desire for federal government agencies to electronically manage their documents has turned into a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a comprehensive plan to reduce and re-center the federal government and improve its efficiency. While a number of its proposals were not enacted, one proposal that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been issued by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed best practices that Carmel, IN federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Carmel, IN achieve their paperless office benchmarks. Our eight-step document scanning procedure includes an industry-unique audit trail process that ensures each document is digitized to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. In addition, our products are backed by a customer service team that gets your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full offering of Carmel, IN Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Carmel federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Carmel, IN department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are no longer needed are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows for access from any platform.
When Document Security Is Paramount
At most federal government departments and agencies in Carmel, IN, keeping documents secure and avoiding leaks is a mission-critical task. Sensitive information can easily fall into the wrong hands and influence all parts of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a matter of national security and should be treated with all due care.
The document management experts at HITS understand the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Contact Carmel, IN Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government departments and offices in Carmel, IN to fully digitize their documents and move them to a paperless environment, partnering with trusted document management experts is all the more important. The experienced Carmel document services staff at HITS have worked with private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create future-proof systems to access and archive sensitive material.
Our experienced Carmel, IN electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Carmel, IN federal government document management.