Federal Government Document Management Brentwood, TN
Federal Government Document Management Brentwood, TN. The need for federal government agencies to electronically manage their documents has turned into a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive plan to streamline and refocus the federal government in order to improve its efficiency. While a number of its proposals were not enacted, a proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this illustrated best practices that Brentwood, TN federal government agencies should follow to meet this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Brentwood, TN achieve their document management benchmarks. Our eight-step document scanning process includes an exclusive audit trail process that makes sure each document is digitized to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Most importantly, our products are backed by a support team that knows your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of Brentwood, TN Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are considering a platform proven within the private sector, or do you already have a software system that works for you? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Brentwood federal government department or office's document management requirements. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be sure that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Brentwood, TN department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are not required are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and permits instant access from all devices.
When Document Security Is Paramount
At most federal government agencies and offices in Brentwood, TN, keeping documents secure and avoiding leaks is a mission-critical task. Proprietary information can easily slip into the wrong hands and involve all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated with all due care.
The document management specialists at HITS realize the importance of document security and confidentiality, and thus provide full document management security with every project. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Brentwood, TN Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government agencies and departments in Brentwood, TN to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is a critical task. The veteran Brentwood document services professionals at HITS have worked with private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create future-proof systems to store and access sensitive documents.
Our veteran Brentwood, TN electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Brentwood, TN federal government document management.