Shredding Services New York City, NY
Shredding Services in New York City, NY. Document destruction probably originated pretty soon after papyrus was developed in Egypt. In the modern world, with so much of our personal information being recorded, shredding services are needed for hospitals, law firms, government agencies, or anybody who manages private information. Any business also needs to make sure their own data and that of their employees are safe. HITS's shredding services in New York City, NY can ensure that your documents are securely destroyed to whatever regulatory or compliance level needed. If you need shredding services in New York City, NY, call HITS today at 314-837-4000 or contact us online for a free quote.
8 Reasons to Shred Your Documents | New York City, NY Shredding Services
Destroying documents with our shredding services can help your New York City, NY business save on cost and guard against liability. Below are eight of the most frequent motivations business have for coming to HITS for our shredding services:
1. It Protects You From Identity Theft
Despite the fact that so much of our information is online nowadays, there are still wrongdoers searching through paper-filled refuse cans to locate personal information like addresses and credit card numbers. Any documents with personal information that are no longer needed should be destroyed. Documents shredded by basic office shredders can still occasionally be put back together manually or with particular software. Outsourcing to professional shredding services will guarantee that the private information will not be at risk.
2. Legal Compliance
Federal and state laws require that personal information like financial records, medical records, pay stubs, and more be adequately and securely disposed of. Some of the laws that our shredding services will help you follow are:
3. It Saves Storage Space
Piles of unnecessary paper can clutter your workplace, whether they're taking up room on a desk, in drawers, or in a storage area. Untidy workspaces cost businesses $2.5 million annually in lost productivity. Utilizing HITS's shredding services in New York City, NY will permit you to put more important things in your office, like that new computer or a picture of your family.
4. It Keeps Clients Happy
There has likely never been a higher focus on personal information than there is currently. Using shredding services for unnecessary documents will shield you from liability and protect your reputation from taking damage if anybody's personal information is compromised.
5. Good for the Environment
Paper makes up 25% of waste in landfills and 33% of metropolitan trash. When you use HITS's shredding services, the shredded paper is sent to be converted into recycled paper, decreasing the number of trees that are cut down.
6. It Reduces Fire Hazards
Paper, particularly stacked paper, are highly combustible and allows fires them to escalate quickly. Clearing out large heaps of paper will help protect your employees and your workspace.
7. It Saves Time
Shredding documents personally is time-consuming, with the mindless chores of removing staples and paper clips and having you or an employee put the documents in the shredder one at a time. Outsourcing shredding services to HITS increases your efficiency and can save you money.
8. You're Going Paperless
There are multiple advantages to going paperless, including a few of the things referred to above. HITS's patent-pending DocuMiner® application is a revolutionary method of transforming your documents into secure servers. As we assist you with your transition, we'll securely destroy your paper documents. If you're a medical office, check out our innovative STR8VIEW® system for archiving and accessing data.
Whatever your reasons for needing cost-effective and secure document destruction in New York City, NY, HITS has you covered. Whether you need a one-off volume shred or regular shredding services, contact us online today.
Beyond shredding services, some of the other services we provide in New York City, NY are:
- Government Solutions
- Paperless to Go
- Microfilm Scanning
- Blueprint Scanning
- Document Scanning
- Document Storage Solutions
- Data Migration
- Monitoring Strip Scanning
What Documents Should I Shred? | New York City, NY Shredding Services
Shredding documents has a negative connotation with some people, but it is a vital part of protecting any New York City, NY company and maintaining its efficiency. Some documents can be destroyed after a relatively period of time, while with others there are federal and state regulations that require you to retain particular records for a certain period of time. The following are some of the records businesses usually need to destroy:
- Company Tax Returns: The IRS can audit and amend your return in a period of three to seven years from the date you filed. After seven years, there is no need to retain your return or related records.
- Employment Records: The IRS advises holding onto employee tax records for four years; after that, there is no reason to hang onto them. OSHA and other overseeing bodies have conditions for how long you should hold onto HR records, but after that time frame has passed it is recommended to destroy them.
- Bank and Credit Card Statements: It is typically advised to discard these after one year, unless you they are required for tax returns.
- Customer Records: Trust your common sense for how long you need to hold onto these, for instance, if there may be a refund in the future. Once they are not required anymore they should be destroyed. Anytime an account is closed, the records should be disposed of at once.
- Medical Records: HIPPA lays out different time frames for how long healthcare providers should keep records. Once that period is passed, they should be shredded as they not only include confidential medical information, but a New York City, NY patient's birth date, ethnicity, and other identifying information.
Other document and data management services we offer in New York City, NY are:
- Go Paperless
- Records Management
- Digital Transformation
- Scanning Services
- Document Management
- Data Migration
Shredding Services in New York City, NY | HITS
We named our company after our values: Honor, Innovation, Teamwork, and Security. When you trust HITS for your shredding services in New York City, NY, you are outsourcing to a team committed to discovering the best data management solutions available. We have been industry leaders in data management for over two and a half decades and offer the highest level of customer service. If you need shredding services in New York City, NY, call our headquarters today at 314-837-4000 or our D.C. office at 202-793-2400. You can also contact us online for a free quote.