Shredding Services Lee’s Summit, MO
Shredding Services in Lee’s Summit, MO. Data destruction probably originated pretty soon after papyrus was developed in Egypt. Today, with so much of our personal information being archived, shredding services are needed for hospitals, law firms, government agencies, or any entity that has access to private information. Any business also needs to ensure their own data and their employee's information are safe. HITS's shredding services in Lee’s Summit, MO can ensure that your documents are securely destroyed to whatever regulatory or compliance level needed. If you need shredding services in Lee’s Summit, MO, call HITS today at 314-837-4000 or contact us online for a free quote.
8 Reasons to Shred Your Documents | Lee’s Summit, MO Shredding Services
Destroying documents with our shredding services can help your Lee’s Summit, MO business be more cost-efficient and protect you from liability. The following are eight of the most common reasons businesses come to HITS for our shredding services:
1. It Guards Against Identity Theft
Despite the fact that so much of our information is online nowadays, there are still lawbreakers going through paper-filled refuse bags to find personal information like addresses and credit card numbers. Any personal data that are not required anymore should be destroyed. Documents shredded by basic office shredders can still sometimes be returned to readability by hand or with special software. Contracting out to professional shredding services will assure that the private information will not be at risk.
2. Compliance With the Law
Federal and state regulations stipulate that personal information including financial records, medical records, pay stubs, and more be properly and securely discarded. Some of the laws that our shredding services will help you act in accordance with are:
3. It Saves Storage Space
Heaps of unnecessary paper can make a mess of your workplace, whether they're using up room on a desk, in filing cabinets, or in a closet. Untidy workspaces cost businesses $2.5 million annually in lost productivity. Employing HITS's shredding services in Lee’s Summit, MO will permit you to fill your office with more important things, like that new computer or a picture of your pets.
4. It Keeps Clients Happy
There has possibly never been a higher emphasis on personal information than there is presently. Utilizing shredding services for superfluous documents will shield you from liability and protect your reputation from suffering if anybody's personal information is released.
5. Good for the Environment
Paper makes up 25% of waste in landfills and 33% of municipal trash. When you use HITS's shredding services, the shredded paper is sent to be converted into recycled paper, decreasing the number of trees that are cut down.
6. It Reduces Fire Hazards
Paper, particularly stacks of paper, is fuel for fires and allows them to spread fast. Clearing out large stacks of paper will help protect your employees and your workplace.
7. It Saves Time
In-house document shredding is time-consuming, with the mechanical tasks of removing staples and paper clips and having you or an employee put the documents in the shredder one at a time. Outsourcing shredding services to HITS enhances your efficiency and can be more cost-effective.
8. You're Going Paperless
There are myriad advantages to going paperless, including a few of the reasons referred to above. HITS's patent-pending DocuMiner® application is an innovative method of converting your records into secure servers. As we assist you with the conversion, we'll securely destroy your paper documents. If you're a medical office, take a look at our innovative STR8VIEW® system for archiving and accessing documents.
Whatever your motivations for getting cost-effective and secure document destruction in Lee’s Summit, MO, HITS is here to help. Whether you need a one-time bulk shred or regular shredding services, contact us online today.
In addition to shredding services, some of the other services we offer in Lee’s Summit, MO are:
- Government Solutions
- Paperless to Go
- Microfilm Scanning
- Blueprint Scanning
- Document Scanning
- Document Storage Solutions
- Data Migration
- Monitoring Strip Scanning
What Documents Should I Shred? | Lee’s Summit, MO Shredding Services
Document destruction has a negative connotation with some people, but it is a key part of shielding any Lee’s Summit, MO company and maintaining its efficiency. Some records can be shredded fairly quickly, while with others there are federal and state regulations that oblige you to hold onto specific records for a certain period of time. The following are some of the records businesses usually need to shred:
- Company Tax Returns: The IRS can audit and amend your taxes between three to seven years from the year you filed for. After seven years, there is no reason to retain your return or related documentation.
- Employment Records: The IRS advises retaining employee tax records for four years; following those four years, there is no need to retain them. OSHA and other overseeing entities have requirements for how long you should keep HR records, but after that time frame has passed it is recommended to shred them.
- Bank and Credit Card Statements: It is typically advised to shred these after a year, unless you require them for your tax returns.
- Client Records: Trust your judgment for how long you need to keep these, for example, if there might be a refund in the future. After they are not required anymore they should be destroyed. Anytime an account is closed, the documents should be destroyed right away.
- Medical Records: HIPPA dictates different time limits for how long healthcare providers should hold onto records. After that period is passed, they should be shredded as they not only contain confidential medical information, but a Lee’s Summit, MO patient's birth date, ethnicity, and other identifying information.
Other document and data management services we offer in Lee’s Summit, MO are:
Shredding Services in Lee’s Summit, MO | HITS
We named ourselves after our values: Honor, Innovation, Teamwork, and Security. When you trust HITS with your shredding services in Lee’s Summit, MO, you are outsourcing to a team dedicated to discovering the best data management solutions you can find. We have been industry leaders in data management for over two and a half decades and give the highest level of customer service. If you need shredding services in Lee’s Summit, MO, call our headquarters today at 314-837-4000 or our D.C. office at 202-793-2400. You can also contact us online for a free quote.