Shredding Services Silver Spring, MD

Shredding Services in Silver Spring, MD. Data destruction was probably invented shortly after papyrus was developed in Egypt. In the contemporary world, with so much of our personal information being documented, shredding services are requisite for hospitals, law firms, government agencies, or any entity that has access to private information. Any business also needs to ensure their own information and their employee's information are safe. HITS's shredding services in Silver Spring, MD can make sure that your documents are securely destroyed to whatever regulatory or compliance level needed. If you need shredding services in Silver Spring, MD, call HITS today at 314-837-4000 or contact us online for a free quote.

8 Reasons to Shred Your Documents | Silver Spring, MD Shredding Services

Destroying data with our shredding services can help your Silver Spring, MD business be more cost-efficient and protect you from liability. Below are eight of the most common motivations people have for coming to HITS for our shredding services:

1. It Guards Against Identity Theft

While so much of our information is online these days, there are still wrongdoers going through paper-filled trash cans to find personal information like addresses and social security numbers. Any documents with personal information that are no longer needed should be shredded. Documents shredded by basic office shredders can still sometimes be put back together manually or with specific software. Contracting out to professional shredding services will ensure that the private information will not be at risk.

2. Legal Compliance

Federal and state regulations dictate that personal information like financial records, medical records, pay stubs, and more be properly and securely disposed of. Some of the laws that our shredding services will help you follow are:

• HIPPA
• FACTA
• SOX
• GLB
• The Privacy Act of 1974

3. It Saves Storage Space

Piles of superfluous paper can make a mess of your workplace, whether they're using up space on a desk, in filing cabinets, or in a closet. Cluttered workspaces cost businesses $2.5 million a year in lost productivity. Using HITS's shredding services in Silver Spring, MD will permit you to put more important things in your office, like that new computer or a picture of your pets.

4. It Keeps Clients Happy

There has maybe never been a greater emphasis on personal information than there is currently. Employing shredding services for unnecessary documents will shield you from liability and protect your reputation from suffering if anybody's personal information is compromised.

5. Good for the Environment

Paper accounts for 25% of trash in landfills and 33% of municipal trash. When you use HITS's shredding services, the shredded paper is sent to be converted into recycled paper, decreasing the amount of trees that need to be cut down.

6. It Reduces Fire Hazards

Paper, particularly piles of paper, are highly combustible and allows fires them to escalate fast. Clearing out large piles of paper will help protect your employees and your workspace.

7. It Saves Time

Shredding documents yourself is time-consuming, with the mundane chores of taking out staples and paper clips and having you or an employee feed the documents through the shredder individually. Outsourcing shredding services to HITS enhances your efficiency and can be more cost-effective.

8. You're Going Paperless

There are a lot of advantages to going paperless, including many of the things mentioned above. HITS's patent-pending DocuMiner® application is a revolutionary method of transforming your data into secure clouds. As we help you with your transition, we'll securely shred your paper documents. If you're a medical office, take a look at our revolutionary STR8VIEW® system for cataloging and accessing documents.

Whatever your motivations for getting cost-effective and secure document destruction in Silver Spring, MD, HITS has you covered. Whether you require a one-off bulk shred or consistent shredding services, contact us online today.

In addition to shredding services, some of the other services we provide in Silver Spring, MD are:

• Government Solutions
• Paperless to Go
• Microfilm Scanning
• Blueprint Scanning
• Document Scanning
• Document Storage Solutions
• Data Migration
• Monitoring Strip Scanning

What Documents Should I Shred? | Silver Spring, MD Shredding Services

Document destruction has a negative connotation with some people, but it is an important part of shielding any Silver Spring, MD company and maintaining its efficiency. Some records can be destroyed after a relatively period of time, while with others there are federal and state regulations that require you to keep specific records for a specified number of years. Below are some of the documents businesses typically need to destroy:

• Company Tax Returns: The IRS can audit and amend your taxes in a period of three to seven years from the year you filed for. After seven years, there is no reason to retain your return or relevant records.
• Employment Records: The IRS advises keeping employee tax records for four years; following those four years, there is no reason to retain them. OSHA and other overseeing entities have requirements for how long you should hold onto HR records, but after that amount of time has passed they should be shredded.
• Bank and Credit Card Statements: It is generally suggested to discard these after one year, unless you they are needed for tax purposes.
• Customer Documents: Trust your common sense for how long you need to hold onto these, for example, if there may be a refund in the future. After they are not needed anymore they should be disposed of. Anytime an account is closed, the documents should be shredded at once.
• Medical Records: HIPPA dictates different time frames for how long healthcare providers should keep records. After that period is passed, they should be shredded as they not only include confidential medical information, but a Silver Spring, MD patient's birth date, gender, and other identifying information.

Other document and data management services we offer in Silver Spring, MD are:

• Secure Destruction Services
• Medical Records Management
• Cloud Migration
• Go Paperless
• Records Management
• Digital Transformation
• Scanning Services
• Document Management
• Data Migration

Shredding Services in Silver Spring, MD | HITS

We named ourselves after our values: Honor, Innovation, Teamwork, and Security. When you trust HITS with your shredding services in Silver Spring, MD, you are hiring a team dedicated to identifying the best data management solutions you can find. We have been industry leaders in data management for over 25 years and provide the highest quality customer care. If you need shredding services in Silver Spring, MD, call our headquarters today at 314-837-4000 or our D.C. office at 202-793-2400. You can also contact us online for a free quote.