Shredding Services Jefferson City, MO

Shredding Services in Jefferson City, MO. Document destruction has been around since pretty soon after papyrus was developed in Egypt. In the contemporary world, with so much of our personal information being recorded, shredding services are needed for hospitals, law firms, government agencies, or anybody who handles private information. Any business also needs to ensure their own data and that of their employees are safe. HITS's shredding services in Jefferson City, MO can make sure that your documents are securely destroyed to whatever regulatory or compliance level needed. If you need shredding services in Jefferson City, MO, call HITS today at 314-837-4000 or contact us online for a free quote.

8 Reasons to Shred Your Documents | Jefferson City, MO Shredding Services

Destroying documents with our shredding services can help your Jefferson City, MO business save on cost and protect you from liability. Below are eight of the most common reasons people come to HITS for our shredding services:

1. It Protects You From Identity Theft

While so much of our information is online these days, there are still criminals going through paper-filled trash bags to locate personal information like addresses and social security numbers. Any personal data that are no longer needed should be shredded. Documents shredded by basic office shredders can still sometimes be put back together by hand or with special software. Hiring professional shredding services will ensure that the private information will never be put in jeopardy.

2. Legal Compliance

Federal and state regulations dictate that personal information such as financial records, medical records, pay stubs, and more be sufficiently and securely disposed of. A few of the laws that our shredding services will help you act in accordance with are:

• HIPPA
• FACTA
• SOX
• GLB
• The Privacy Act of 1974

3. It Saves Storage Space

Stacks of superfluous paper can create an untidy workplace, whether they're using up space on a table, in drawers, or in a storage area. Cluttered workspaces cost companies $2.5 million a year in lost productivity. Employing HITS's shredding services in Jefferson City, MO will allow you to put more important things in your office, like that new computer or a picture of your kids.

4. It Keeps Clients Happy

There has possibly never been a greater emphasis on personal information than there is currently. Employing shredding services for superfluous documents will guard against liability and protect your reputation from taking damage if anybody's personal information is compromised.

5. Good for the Environment

Paper comprises 25% of waste in landfills and 33% of metropolitan waste. When you use HITS's shredding services, the shredded paper will be converted into recycled paper, lowering the number of trees that are chopped down.

6. It Reduces Fire Hazards

Paper, particularly stacks of paper, are highly combustible and allows fires them to spread quickly. Clearing out large heaps of paper will help protect your workers and your office.

7. It Saves Time

Shredding documents yourself is time-consuming, with the dull tasks of removing staples and paper clips and having you or an employee put the documents in the shredder individually. Hiring outsource shredding services to HITS improves your efficiency and can be more cost-effective.

8. You're Going Paperless

There are multiple benefits to going paperless, including a few of the reasons mentioned above. HITS's patent-pending DocuMiner® application is an innovative method of converting your documents into secure servers. As we assist you with your transition, we'll securely shred your paper documents. If you're a medical office, take a look at our innovative STR8VIEW® system for logging and accessing data.

Whatever your reasons for needing cost-efficient and secure document destruction in Jefferson City, MO, HITS has you covered. Whether you require a one-time volume shred or consistent shredding services, contact us online today.

Beyond shredding services, some of the other services we provide in Jefferson City, MO are:

• Government Solutions
• Paperless to Go
• Microfilm Scanning
• Blueprint Scanning
• Document Scanning
• Document Storage Solutions
• Data Migration
• Monitoring Strip Scanning

What Documents Do I Need to Shred? | Jefferson City, MO Shredding Services

Destroying documents has a negative connotation with some people, but it is a key aspect of shielding any Jefferson City, MO company and maintaining its efficiency. Some documents can be disposed of after a fairly period of time, while with others there are federal and state regulations that impel you to keep certain documents for a particular period of time. The following are some of the records businesses usually need to shred:

• Company Tax Returns: The IRS can audit and amend your taxes between three to seven years from the date you filed. After seven years, there is no need to keep your return or the supporting documentation.
• Employment Records: The IRS suggests keeping employee tax records for four years; after that, there is no need to retain them. OSHA and other regulatory entities have conditions for how long you should hold onto HR records, but after that amount of time has passed they should be destroyed.
• Bank and Credit Card Statements: It is usually advised to destroy these after a year, unless you require them for your tax purposes.
• Client Records: Trust your judgment for how long you need to keep these, for example, if there could be a dispute in the future. Once they are not needed anymore they should be shredded. Anytime an account is closed, the records should be destroyed right away.
• Medical Records: HIPPA stipulates different time limits for how long healthcare providers should retain records. After that period is passed, they should be shredded as they not only include confidential medical information, but a Jefferson City, MO patient's birth date, gender, and other identifying information.

Other document and data management services we offer in Jefferson City, MO are:

• Secure Destruction Services
• Medical Records Management
• Cloud Migration
• Go Paperless
• Records Management
• Digital Transformation
• Scanning Services
• Document Management
• Data Migration

Shredding Services in Jefferson City, MO | HITS

We named our company after our values: Honor, Innovation, Teamwork, and Security. When you trust HITS with your shredding services in Jefferson City, MO, you are hiring a team devoted to discovering the best data management solutions available. We have been industry leaders in data management for over 25 years and give the highest level of customer care. If you need shredding services in Jefferson City, MO, call our headquarters today at 314-837-4000 or our D.C. office at 202-793-2400. You can also contact us online for a free quote.