Shredding Services O’Fallon, MO
Shredding Services in O’Fallon, MO. Document destruction has been around since shortly after papyrus was invented in Egypt. Today, with so much of our personal information being recorded, shredding services are needed for hospitals, law firms, government agencies, or any entity that has access to private information. Any business also needs to ensure their own data and their employee's information are protected. HITS's shredding services in O’Fallon, MO can make sure that your documents are securely destroyed to whatever regulatory or compliance level needed. If you need shredding services in O’Fallon, MO, call HITS today at 314-837-4000 or contact us online for a free quote.
8 Reasons to Shred Your Documents | O’Fallon, MO Shredding Services
Destroying documents with our shredding services can help your O’Fallon, MO business save on cost and shield you from liability. The following are eight of the most common reasons people come to HITS for our shredding services:
1. It Protects You From Identity Theft
Even though so much of our information is online nowadays, there are still lawbreakers going through paper-filled trash cans to find personal information like addresses and social security numbers. Any documents with personal information that are no longer needed should be shredded. Documents shredded by basic office shredders can still sometimes be put back together by hand or with specific software. Outsourcing to professional shredding services will make certain that the private information will not be at risk.
2. Compliance With the Law
Federal and state regulations dictate that personal information such as financial records, medical records, pay stubs, and more be sufficiently and securely discarded. A few of the laws that our shredding services will help you adhere to are:
3. It Saves Storage Space
Heaps of superfluous paper can clutter your workplace, whether they're using up space on a table, in filing cabinets, or in a closet. Untidy workspaces cost companies $2.5 million a year in lost productivity. Using HITS's shredding services in O’Fallon, MO will allow you to fill your office with more important things, like that new computer or a picture of your family.
4. It Keeps Clients Happy
There has possibly never been a bigger emphasis on personal information than there is presently. Utilizing shredding services for unneeded documents will shield you from liability and preserve your reputation from suffering if anybody's personal information is released.
5. Good for the Environment
Paper makes up 25% of waste in landfills and 33% of metropolitan trash. When you use HITS's shredding services, the shredded paper is sent to be turned into recycled paper, limiting the quantity of trees that are chopped down.
6. It Reduces Fire Hazards
Paper, especially stacks of paper, are highly combustible and allows fires them to escalate quickly. Getting rid of large stacks of paper will help protect your employees and your office.
7. It Saves Time
Shredding documents personally is time-consuming, with the mechanical tasks of taking out staples and paper clips and having you or an employee feed the documents through the shredder one by one. Outsourcing shredding services to HITS boosts your efficiency and can be more cost-effective.
8. You're Going Paperless
There are a lot of advantages to going paperless, including many of the previously mentioned benefits to paper shredding. HITS's patent-pending DocuMiner® application is a revolutionary method of changing your documents into secure clouds. As we assist you with the conversion, we'll securely dispose of your paper documents. If you're a medical office, check out our revolutionary STR8VIEW® system for logging and accessing records.
Whatever your reasons for needing cost-effective and secure document destruction in O’Fallon, MO, HITS has you covered. Whether you require a one-off volume shred or ongoing shredding services, contact us online today.
Besides shredding services, some of the other services we provide in O’Fallon, MO are:
- Government Solutions
- Paperless to Go
- Microfilm Scanning
- Blueprint Scanning
- Document Scanning
- Document Storage Solutions
- Data Migration
- Monitoring Strip Scanning
What Documents Should I Shred? | O’Fallon, MO Shredding Services
Document destruction has a negative connotation with some people, but it is a key part of protecting any O’Fallon, MO business and maintaining its efficiency. Some records can be disposed of fairly quickly, while with others there are federal and state regulations that oblige you to keep specific records for a particular period of time. The following are some of the records businesses generally need to to dispose:
- Company Tax Returns: The IRS can audit and amend your taxes in a period of three to seven years from the year you filed for. After seven years, there is no reason to keep your return or the supporting documentation.
- Employment Records: The IRS recommends holding onto employee tax records for four years; after that, there is no reason to keep them. OSHA and other overseeing administrations have conditions for how long you should retain HR records, but after that amount of time has passed it is advised to shred them.
- Bank and Credit Card Statements: It is typically advised to discard these after a year, unless you they are needed for tax returns.
- Customer Records: Use your discernment for how long you need to retain these, for instance, if there could be a dispute in the future. After they are no longer required they should be disposed of. Anytime an account is closed, the records should be destroyed immediately.
- Medical Records: HIPPA stipulates different time limits for how long healthcare providers should retain records. After that time frame, they should be shredded as they not only contain confidential medical information, but a O’Fallon, MO patient's birth date, gender, and other identifying information.
Other document and data management services we offer in O’Fallon, MO are:
Shredding Services in O’Fallon, MO | HITS
We named our company after our values: Honor, Innovation, Teamwork, and Security. When you trust HITS with your shredding services in O’Fallon, MO, you are outsourcing to a team committed to discovering the best data management solutions you can find. We have been industry leaders in data management for more than 25 years and offer the highest level of customer care. If you need shredding services in O’Fallon, MO, call our headquarters today at 314-837-4000 or our D.C. office at 202-793-2400. You can also contact us online for a free quote.