Fairfax, VA

Shredding Services Fairfax, VA

Shredding Services in Fairfax, VA. Data destruction was probably invented shortly after papyrus was invented in Egypt. Today, with so much of our personal information being recorded, shredding services are requisite for hospitals, law firms, government agencies, or anybody who manages private information. Any business also needs to make sure their own data and their employee's information are safe. HITS's shredding services in Fairfax, VA can guarantee that your documents are securely destroyed to whatever regulatory or compliance level needed. If you need shredding services in Fairfax, VA, call HITS today at 314-837-4000 or contact us online for a free quote.

8 Reasons to Shred Your Documents | Fairfax, VA Shredding Services

Destroying data with our shredding services can help your Fairfax, VA business be more cost-efficient and shield you from liability. Below are eight of the most frequent reasons people come to HITS for our shredding services:

1. It Shields You From Identity Theft

Despite the fact that so much of our information is online in this day and age, there are still wrongdoers rummaging through paper-filled refuse bags to find personal information like addresses and credit card numbers. Any documents with personal information that are no longer needed should be shredded. Documents shredded by basic office shredders can still sometimes be put back together by hand or with specific software. Contracting out to professional shredding services will ensure that the private information will not be at risk.

2. Compliance With the Law

Federal and state laws dictate that personal information including financial records, medical records, pay stubs, and more be properly and securely discarded. A few of the laws that our shredding services will help you act in accordance with are:

3. It Saves Storage Space

Piles of unnecessary paper can create a disordered workplace, whether they're taking up space on a work surface, in drawers, or in a storage area. Disordered workspaces cost companies $2.5 million a year in lost productivity. Utilizing HITS's shredding services in Fairfax, VA will allow you to put more important things in your office, like that new computer or a picture of your spouse.

4. It Keeps Clients Happy

There has likely never been a bigger focus on personal information than there is presently. Utilizing shredding services for superfluous documents will shield you from liability and preserve your reputation from taking a hit if anybody's personal information is released.

5. Good for the Environment

Paper accounts for 25% of waste in landfills and 33% of metropolitan waste. When you use HITS's shredding services, the shredded paper is sent to be turned into recycled paper, lowering the amount of trees that need to be cut down.

6. It Reduces Fire Hazards

Paper, especially stacked paper, provides fuel for fires and allows them to spread fast. Getting rid of large stacks of paper will help protect your staff and your workspace.

7. It Saves Time

In-house document shredding takes time, with the mindless chores of taking out staples and paper clips and having you or an employee feed the documents through the shredder one by one. Hiring outsource shredding services to HITS increases your efficiency and can be more cost-effective.

8. You're Going Paperless

There are a lot of benefits to going paperless, including many of the things referred to above. HITS's patent-pending DocuMiner® application is an innovative method of changing your documents into secure servers. As we assist you with your transition, we'll securely shred your paper documents. If you're a medical office, check out our innovative STR8VIEW® system for cataloging and accessing records.

Whatever your motivations for getting cost-efficient and secure document destruction in Fairfax, VA, HITS has you covered. Whether you need a one-off bulk shred or ongoing shredding services, contact us online today.

In addition to shredding services, some of the other services we offer in Fairfax, VA are:

What Documents Do I Need to Shred? | Fairfax, VA Shredding Services

Destroying documents has a negative connotation with some people, but it is an important aspect of protecting any Fairfax, VA company and keeping it efficient. Some records can be disposed of after a relatively period of time, while with others there are federal and state regulations that oblige you to keep certain records for a specified number of years. Below are some of the records businesses usually need to shred:

  • Company Tax Returns: The IRS can audit and amend your taxes between three to seven years from the date you filed. After seven years, there is no reason to keep your return or related documentation.
  • Employment Records: The IRS recommends holding onto employee tax records for four years; after that, there is no need to retain them. OSHA and other overseeing agencies have requirements for how long you should hold onto HR records, but after that time limit has passed they should be destroyed.
  • Bank and Credit Card Statements: It is usually recommended to discard these after a year, unless you need them for your tax purposes.
  • Client Records: Use your discernment for how long you need to retain these, for instance, if there might be a refund in the future. Once they are not required anymore they should be destroyed. Anytime an account is closed, the records should be disposed of at once.
  • Medical Records: HIPPA lays out different time frames for how long healthcare providers should keep records. Once that period is passed, they should be disposed of as they not only contain personal medical information, but a Fairfax, VA patient's birth date, gender, and other identifying information.

Other document and data management services we offer in Fairfax, VA are:

    Shredding Services Fairfax, VA | Data Management | Secure Document Destruction Near Fairfax

    Shredding Services in Fairfax, VA | HITS

    We named ourselves after our values: Honor, Innovation, Teamwork, and Security. When you trust HITS for your shredding services in Fairfax, VA, you are outsourcing to a team devoted to identifying the best data management solutions available. We have been industry leaders in data management for more than two and a half decades and offer the highest level of customer care. If you need shredding services in Fairfax, VA, call our headquarters today at 314-837-4000 or our D.C. office at 202-793-2400. You can also contact us online for a free quote.