Shredding Services Washington, DC,
Shredding Services in Washington, DC,. Document destruction was probably invented shortly after papyrus was invented in Egypt. Today, with so much of our personal information being recorded, shredding services are necessary for hospitals, law firms, government agencies, or anybody who manages private information. Any business also needs to ensure their own information and that of their employees are protected. HITS's shredding services in Washington, DC, can Washington, DC, Shredding Services
Destroying documents with our shredding services can help your Washington, DC, business be more cost-efficient and shield you from liability. The following are eight of the most frequent {reasons businesses come to HITS for our shredding services:
1. It Guards Against Identity Theft
Despite the fact that so much of our information is online these days, there are still criminals searching through paper-filled trash cans to locate personal information such as addresses and social security numbers. Any personal data that are no longer required should be destroyed. Documents shredded by basic office shredders can still sometimes be put back together manually or with special software. Contracting out to professional shredding services will make certain that the private information will never be put in jeopardy.
2. Compliance With the Law
Federal and state regulations stipulate that personal information including financial records, medical records, pay stubs, and more be effectively and securely disposed of. A few of the laws that our shredding services will help you act in accordance with are:
3. It Saves Storage Space
Piles of superfluous paper can make a mess of your workplace, whether they're using up space on a table, in drawers, or in a closet. Untidy workspaces cost companies $2.5 million a year in lost productivity. Utilizing HITS's shredding services in Washington, DC, will permit you to get more important things in your office, like that new computer or a picture of your family.
4. It Keeps Clients Happy
There has possibly never been a bigger focus on personal information than there is right now. Employing shredding services for unnecessary documents will protect you from liability and preserve your reputation from taking a hit if anybody's personal information is compromised.
5. Good for the Environment
Paper makes up 25% of waste in landfills and 33% of municipal waste. When you use HITS's shredding services, the shredded paper is sent to be turned into recycled paper, limiting the amount of trees that are chopped down.
6. It Reduces Fire Hazards
Paper, particularly stacks of paper, are highly combustible and allows fires them to escalate quickly. Getting rid of large heaps of paper will help protect your workers and your workplace.
7. It Saves Time
In-house document shredding takes time, with the mindless tasks of removing staples and paper clips and having you or an employee put the documents in the shredder one at a time. Outsourcing shredding services to HITS increases your efficiency and can be more cost-effective.
8. You're Going Paperless
There are a lot of advantages to going paperless, including many of the previously mentioned benefits to paper shredding. HITS's patent-pending DocuMiner® application is an innovative method of changing your data into secure servers. As we help you with the switch, we'll securely destroy your paper documents. If you're a medical office, have a look at our revolutionary STR8VIEW® system for archiving and accessing records.
Whatever your reasons for needing cost-efficient and secure document destruction in Washington, DC,, HITS has you covered. Whether you need a one-off volume shred or ongoing shredding services, contact us online today.
Beyond shredding services, some of the other services we offer in Washington, DC, are:
- Government Solutions
- Paperless to Go
- Microfilm Scanning
- Blueprint Scanning
- Document Scanning
- Document Storage Solutions
- Data Migration
- Monitoring Strip Scanning
What Documents Do I Need to Shred? | Washington, DC, Shredding Services
Destroying documents occasionally has a negative connotation, but it is a vital aspect of shielding any Washington, DC, company and keeping it efficient. Some documents can be destroyed after a relatively period of time, while with others there are federal and state regulations that obligate you to keep specific records for a certain period of time. Below are some of the documents businesses commonly need to destroy:
- Company Tax Returns: The IRS can audit and amend your taxes between three to seven years from the year you filed for. After seven years, there is no need to keep your return or the supporting records.
- Employment Records: The IRS recommends retaining employee tax records for four years; after that, there is no need to retain them. OSHA and other regulatory administrations have conditions for how long you should retain HR records, but after that time limit has passed they should be destroyed.
- Bank and Credit Card Statements: It is generally recommended to discard these after a year, unless you they are required for tax returns.
- Customer Documents: Use your discernment for how long you need to hold onto these, for instance, if there could be a dispute down the line. Once they are not needed anymore they should be shredded. Anytime an account is closed, the records should be shredded at once.
- Medical Records: HIPPA dictates different time limits for how long healthcare providers should keep records. After that time frame, they should be shredded as they not only contain private medical information, but a Washington, DC, patient's birth date, ethnicity, and other identifying information.
Other document and data management services we offer in Washington, DC, are:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
Shredding Services in Washington, DC, | HITS
We named our company after our values: Honor, Innovation, Teamwork, and Security. When you trust HITS with your shredding services in Washington, DC,, you are outsourcing to a team devoted to discovering the best data management solutions available. We have been industry leaders in data management for over 25 years and give the highest level of customer care. If you need shredding services in Washington, DC,, call our headquarters today at 314-837-4000 or our D.C. office at 202-793-2400. You can also contact us online for a free quote.