Shredding Services Richmond, VA
Shredding Services in Richmond, VA. Data destruction probably originated pretty soon after papyrus was developed in Egypt. Today, with so much of our personal information being recorded, shredding services are necessary for hospitals, law firms, government agencies, or any entity that handles private information. Any business also needs to make sure their own data and their employee's information are protected. HITS's shredding services in Richmond, VA can make sure that your documents are securely destroyed to whatever regulatory or compliance level needed. If you need shredding services in Richmond, VA, call HITS today at 314-837-4000 or contact us online for a free quote.
8 Reasons to Shred Your Documents | Richmond, VA Shredding Services
Destroying documents with our shredding services can help your Richmond, VA business save on cost and shield you from liability. The following are eight of the most common reasons businesses come to HITS for our shredding services:
1. It Guards Against Identity Theft
Even though so much of our information is online these days, there are still wrongdoers going through paper-filled refuse cans to find personal information like addresses and credit card numbers. Any documents with personal information that are not required anymore should be shredded. Documents shredded by basic office shredders can still occasionally be returned to readability by hand or with particular software. Outsourcing to professional shredding services will assure that the private information will never be put in jeopardy.
2. Legal Compliance
Federal and state regulations dictate that personal information like financial records, medical records, pay stubs, and more be correctly and securely disposed of. A few of the laws that our shredding services will help you obey are:
3. It Saves Storage Space
Heaps of superfluous paper can make a mess of your workplace, whether they're consuming room on a table, in filing cabinets, or in a storage unit. Disordered workspaces cost businesses $2.5 million a year in lost productivity. Employing HITS's shredding services in Richmond, VA will allow you to fill your office with more important things, like that new computer or a picture of your kids.
4. It Keeps Clients Happy
There has probably never been a higher focus on personal information than there is presently. Utilizing shredding services for unneeded documents will guard against liability and safeguard your reputation from taking a hit if anybody's personal information is compromised.
5. Good for the Environment
Paper makes up 25% of trash in landfills and 33% of metropolitan trash. When you use HITS's shredding services, the shredded paper is sent to be turned into recycled paper, lowering the number of trees that are chopped down.
6. It Reduces Fire Hazards
Paper, particularly stacked paper, are highly combustible and allows fires them to spread quickly. Clearing out large stacks of paper will help protect your employees and your office.
7. It Saves Time
Shredding documents yourself takes time, with the dull chores of unfastening staples and paper clips and having you or an employee feed the paper through the shredder one by one. Outsourcing shredding services to HITS boosts your efficiency and can save you money.
8. You're Going Paperless
There are a lot of benefits to going paperless, including many of the previously mentioned benefits to paper shredding. HITS's patent-pending DocuMiner® application is an innovative method of transforming your documents into secure servers. As we assist you with the switch, we'll securely shred your paper documents. If you're a healthcare provider, check out our revolutionary STR8VIEW® system for cataloging and accessing documents.
Whatever your reasons for needing cost-effective and secure document destruction in Richmond, VA, HITS has you covered. Whether you require a one-time volume shred or regular shredding services, contact us online today.
Besides shredding services, some of the other services we provide in Richmond, VA are:
- Government Solutions
- Paperless to Go
- Microfilm Scanning
- Blueprint Scanning
- Document Scanning
- Document Storage Solutions
- Data Migration
- Monitoring Strip Scanning
What Documents Should I Shred? | Richmond, VA Shredding Services
Document destruction occasionally has a negative connotation, but it is a significant part of protecting any Richmond, VA business and maintaining its efficiency. Some documents can be destroyed fairly quickly, while with others there are federal and state regulations that oblige you to retain specific records for a specified number of years. Below are some of the documents businesses typically need to shred:
- Company Tax Returns: The IRS can audit and amend your return between three to seven years from the year you filed for. After seven years, there is no reason to hold onto your return or relevant documentation.
- Employment Records: The IRS recommends keeping employee tax records for four years; after that, there is no need to keep them. OSHA and other regulatory entities have conditions for how long you should hold onto HR records, but after that amount of time has passed it is recommended to shred them.
- Bank and Credit Card Statements: It is usually recommended to shred these after one year, unless you require them for your tax purposes.
- Client Records: Trust your judgment for how long you need to hold onto these, for instance, if there could be a dispute down the line. After they are not required anymore they should be destroyed. Anytime an account is closed, the records should be disposed of right away.
- Medical Records: HIPPA dictates different time frames for how long healthcare providers should hold onto records. After that period is passed, they should be destroyed as they not only contain confidential medical information, but a Richmond, VA patient's birth date, ethnicity, and other identifying information.
Other services we offer in Richmond, VA include:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
Shredding Services in Richmond, VA | HITS
We named ourselves after our values: Honor, Innovation, Teamwork, and Security. When you trust HITS for your shredding services in Richmond, VA, you are outsourcing to a team committed to discovering the best data management solutions available. We have been industry leaders in data management for over two and a half decades and provide the highest level of customer service. If you need shredding services in Richmond, VA, call our headquarters today at 314-837-4000 or our D.C. office at 202-793-2400. You can also contact us online for a free quote.