Federal Government Document Management Takoma Park, MD
Federal Government Document Management Takoma Park, MD. The desire for federal government agencies to digitize their documents has now become a critical need. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive strategy to streamline and refocus the federal government in order to improve its efficiency. While many of its proposals were not enacted, one that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been issued by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out a roadmap that Takoma Park, MD federal government agencies should follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Takoma Park, MD achieve their paperless office benchmarks. Our eight-step document scanning system includes an industry-exclusive audit trail process that ensures each document is scanned to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Most importantly, our products are backed by a customer support team that knows your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete offering of Takoma Park, MD Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What does your office need most out of a document management service? Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or does your department already have a document management system? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Takoma Park federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Takoma Park, MD department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows for access from any platform.
When Document Security Is Critical
At most federal government offices and agencies in Takoma Park, MD, document security and avoiding compromised systems is a mission-critical task. Secret information can easily fall into the wrong hands and influence all parts of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a matter of national security and should be treated with all due care.
The document management specialists at HITS understand the importance of document security and confidentiality, and thus give you full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not get lost en transit and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Takoma Park, MD Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government agencies and departments in Takoma Park, MD to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is imperative. The veteran Takoma Park document services staff at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management objectives and create dependable systems to store and access sensitive files.
Our proven Takoma Park, MD electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Takoma Park, MD federal government document management.