Federal Government Document Management Takoma Park, MD

Federal Government Document Management in Takoma Park, MD. The request for federal government agencies to digitize their documents has now become an urgent requirement. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive strategy to reduce and re-center the federal government in order to improve its efficiency. While a number of its proposals never came about, one that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been published by the Office of Management and Budget (OMB). This set out a timeline and process that Takoma Park, MD federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Takoma Park, MD reach their paperless environment goals. Our eight-step document scanning process includes an industry-unique audit trail process that guarantees each document is scanned to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are bolstered by a customer support team that gets your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete range of Takoma Park, MD, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Systems in Takoma Park, MD

When vetting a digital document transformation partner, ask yourself: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or has your office already found a document management system? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers secure, trusted solutions for your Takoma Park federal government department or office's document management requirements. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.

When your Takoma Park, MD department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are surplus to requirements are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and allows for access from any platform.

Why Government Document Management Matters in Takoma Park, MD

Government agencies should prioritize improving document management for several compelling reasons. See below for the main ones:

• Environmental Impact: Reducing paper usage helps conserve trees and reduces the environmental impact associated with paper production, including deforestation and pollution.
• Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
• Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
• Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.

Get in touch with our Takoma Park, MD, federal document management professionals now to learn more.

Why do Governments in Takoma Park, MD Need Document Management?

At most federal government agencies and offices in Takoma Park, MD, document security and avoiding compromised systems is a high-priority task. Sensitive information can easily slip into the wrong hands and affect all facets of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a matter of national security and should be treated with all due care.

The document management specialists at HITS realize the importance of document security and confidentiality, and thus provide full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.

Here are a few other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Contact Takoma Park, MD, Federal Government Electronic Document Management Experts in Takoma Park, MD | HITS

With the deadline nearing for federal government agencies and departments in Takoma Park, MD to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is all the more important. The veteran Takoma Park document services staff at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create future-proof systems to access and archive proprietary material.

Our experienced Takoma Park, MD electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Takoma Park, MD federal government document management.