Federal Government Document Management Fairfax, VA
Federal Government Document Management in Fairfax, VA. The need for federal government agencies to digitize their documents is quite literally an urgent requirement. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging plan to streamline and refocus the federal government with the goal of improving its efficiency. While a number of its proposals never came to pass, one that was put into place is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB). This illustrated a framework that Fairfax, VA federal government agencies should follow to meet this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help
As an industry leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Fairfax, VA achieve their paperless environment requirements. Our eight-step document scanning system includes an exclusive audit trail process that ensures each document is processed to your satisfaction. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are bolstered by a customer support team that gets your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of Fairfax, VA, Universal Electronic Records Management (ERM) services.
Trusted Document Management Systems in Fairfax, VA
When searching for a digital document transformation partner, you should ask these questions: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or do you already have a software system that works for you? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Fairfax federal government office or department's document management requirements. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can be sure that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Fairfax, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are no longer needed are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and permits instant access from all devices.
Why Government Document Management Matters in Fairfax, VA
Government agencies should prioritize improving document management for several compelling reasons. See below for the main ones:
- Environmental Impact: The reduction of paper usage contributes to conserving trees and minimizing the environmental impact attributed to paper production, including deforestation and pollution.
- Cost Savings: Going paperless eliminates the need to purchase paper, ink, and other supplies, leading to cost savings for businesses and individuals.
- Efficiency: Compared to paper documents, digital documents offer easier organization, access, and sharing capabilities, enhancing workflow efficiency and reducing time spent searching for information.
- Space Saving: The elimination of physical storage space requirements through digital document storage results in freed-up office space and reduced clutter.
- Security: Digital documents can be encrypted and securely backed up to servers, minimizing the risk of loss or damage, a level of protection not achievable with physical documents.
- Accessibility: Accessible from any location with internet access, digital documents enable seamless remote work and collaboration among distributed teams.
Get in touch with our Fairfax, VA, federal document management professionals today for more information.
Why do Governments in Fairfax, VA Need Document Management?
At most federal government departments and agencies in Fairfax, VA, keeping documents secure and avoiding compromised systems is a high-priority task. Secret information can easily fall into the wrong hands and influence all facets of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management specialists at HITS realize the importance of document security and confidentiality, and as a result provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not get lost en transit and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Here are other services provided by HITS:
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Contact Fairfax, VA, Federal Government Electronic Document Management Experts in Fairfax, VA | HITS
With the deadline growing closer for federal government agencies and departments in Fairfax, VA to fully digitize their documents and move them to a paperless environment, partnering with trusted document management experts is imperative. The experienced Fairfax document services professionals at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management strategy and create secure systems to access and archive proprietary material.
Our veteran Fairfax, VA electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Fairfax, VA federal government document management.