Federal Government Document Management Fairfax, VA
Federal Government Document Management Fairfax, VA. The request for federal government agencies to digitally manage their documents has now become a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging strategy to streamline and refocus the federal government and improve its efficiency. While a number of its proposals never came about, a proposal that was put into place is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed best practices that Fairfax, VA federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Fairfax, VA meet their paperless environment goals. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that makes sure each document is digitized to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are backed by a support team that understands your needs and gives you class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of Fairfax, VA Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When searching for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you need a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Fairfax federal government office or department's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
When your Fairfax, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you approve this list documents that are not required are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and allows for access from any platform.
When Document Security Is Paramount
At most federal government departments and agencies in Fairfax, VA, document security and avoiding compromised systems is a mission-critical task. Sensitive information can easily end up in the wrong hands and affect all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated with all due care.
The document management specialists at HITS understand the importance of document security and confidentiality, and as a result provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Fairfax, VA Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Fairfax, VA to go paperless and digitize existing paper documents, partnering with trusted document management experts is all the more important. The experienced Fairfax document services professionals at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management strategy and create dependable systems to store and access proprietary documents.
Our experienced Fairfax, VA electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Fairfax, VA federal government document management.