Federal Government Document Management Bethesda, MD

Federal Government Document Management in Bethesda, MD. The desire for federal government agencies to electronically manage their documents has now become a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive plan to slim down and reorganize the federal government and improve its efficiency. While a number of its proposals never came about, one proposal that was put into place is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been issued by the Office of Management and Budget (OMB). This detailed a timeline and process that Bethesda, MD federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Bethesda, MD achieve their paperless environment goals. Our eight-step document scanning system includes an industry-exclusive audit trail process that ensures each document is digitized to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are backed by a support team that knows your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full offering of Bethesda, MD, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Systems in Bethesda, MD

When vetting a digital document transformation partner, you should ask these questions: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers proven, secure solutions for your Bethesda federal government office or department's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.

For applications where your Bethesda, MD department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you approve this list documents that are no longer needed are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and allows them to be viewed anywhere.

Why Government Document Management Matters in Bethesda, MD

Government agencies should prioritize improving document management for several compelling reasons. See below for the main ones:

• Environmental Impact: The reduction of paper usage contributes to conserving trees and minimizing the environmental impact attributed to paper production, including deforestation and pollution.
• Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
• Efficiency: Digital documents are easier to organize, access, and share compared to paper documents. This improves workflow efficiency and reduces the time spent searching for information.
• Space Saving: The elimination of physical storage space requirements through digital document storage results in freed-up office space and reduced clutter.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: Accessible from any location with internet access, digital documents enable seamless remote work and collaboration among distributed teams.

Get in touch with our Bethesda, MD, federal document management professionals now to learn more.

Why do Governments in Bethesda, MD Need Document Management?

At most federal government offices and agencies in Bethesda, MD, document security and avoiding compromised systems is a high-priority task. Proprietary information can easily fall into the wrong hands and affect all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a national security manner and should be treated as such.

The document management experts at HITS realize the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.

Below are other services we provide:

• Cloud-Based EHR Software
• Digital Preservation
• Legal Document Scanning Services
• Digital Archiving
• Microfilm Scanning Services
• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System

Talk To Bethesda, MD, Federal Government Electronic Document Management Experts in Bethesda, MD | HITS

With the deadline fast approaching for federal government agencies and departments in Bethesda, MD to go paperless and digitize existing paper documents, partnering with trusted document management experts is imperative. The veteran Bethesda document services professionals at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create future-proof systems to access and archive proprietary files.

Our proven Bethesda, MD electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Bethesda, MD federal government document management.