Federal Government Document Management Bethesda, MD
Federal Government Document Management Bethesda, MD. The desire for federal government agencies to electronically manage their documents is quite literally an urgent requirement. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging program to slim down and reorganize the federal government with the goal of improving its efficiency. While a number of its proposals were not enacted, one proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated best practices that Bethesda, MD federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a proven leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Bethesda, MD achieve their paperless office requirements. Our eight-step document scanning system includes an industry-exclusive audit trail process that makes sure each document is scanned to your satisfaction. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Most importantly, our products are bolstered by a customer support team that knows your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Bethesda, MD Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Bethesda federal government department or office's document management needs. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Bethesda, MD department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are surplus to requirements are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government departments and agencies in Bethesda, MD, document security and avoiding compromised systems is a mission-critical task. Sensitive information can easily slip into the wrong hands and influence all facets of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management professionals at HITS understand the importance of document security and confidentiality, and as such give you full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not go missing and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Bethesda, MD Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Bethesda, MD to move to a paperless framework and digitize their documents, working with a trusted document management partner is a critical task. The seasoned Bethesda document services staff at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create dependable systems to access and archive confidential material.
Our experienced Bethesda, MD electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Bethesda, MD federal government document management.