Federal Government Document Management O’Fallon, MO

Federal Government Document Management in O’Fallon, MO. The need for federal government agencies to electronically manage their documents has turned into a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a far-ranging strategy to reduce and re-center the federal government in order to improve its efficiency. While several of its proposals never came about, one proposal that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been published by the Office of Management and Budget (OMB). This set out best practices that O’Fallon, MO federal government agencies should follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in O’Fallon, MO reach their paperless office benchmarks. Our eight-step document scanning system includes an exclusive audit trail process that guarantees each document is scanned to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are bolstered by a customer service team that knows your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of O’Fallon, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Trusted Document Management Tools in O’Fallon, MO

When looking for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? What about FOIA (Freedom of Information Act).Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers secure, trusted solutions for your O’Fallon federal government office or department's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.

When your O’Fallon, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are not required are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and permits instant access from all devices.

Why Government Document Management Matters in O’Fallon, MO

There are a number of reasons government agencies need to consider better document management. See below for the main ones:

• Environmental Impact: The reduction of paper usage contributes to conserving trees and minimizing the environmental impact attributed to paper production, including deforestation and pollution.
• Cost Savings: Going paperless eliminates the need to purchase paper, ink, and other supplies, leading to cost savings for businesses and individuals.
• Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, freeing up office space and reducing clutter.
• Security: Encrypting and backing up digital documents to secure servers reduces the risk of loss or damage, offering greater security compared to physical documents.
• Accessibility: Digital documents can be accessed from anywhere with an internet connection, allowing for remote work and collaboration.

Get in touch with HITS' O’Fallon, MO, federal document management professionals now to learn more.

Why do Governments in O’Fallon, MO Need Document Management?

At most federal government departments and agencies in O’Fallon, MO, document security and avoiding leaks is a high-priority task. Secret information can easily end up in the wrong hands and influence all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a critical national security task and should be treated accordingly.

The document management experts at HITS realize the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service is secure from end to end, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Here are other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Call O’Fallon, MO, Federal Government Electronic Document Management Experts in O’Fallon, MO | HITS

With the deadline fast approaching for federal government departments and offices in O’Fallon, MO to move to a paperless framework and digitize their documents, partnering with trusted document management experts is imperative. The veteran O’Fallon document services staff at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create dependable systems to access and archive proprietary documents.

Our experienced O’Fallon, MO electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your O’Fallon, MO federal government document management.