Federal Government Document Management O'Fallon, MO
Federal Government Document Management O'Fallon, MO. The need for federal government agencies to digitize their documents has turned into a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging strategy to slim down and reorganize the federal government and improve its efficiency. While several of its proposals never came to pass, one proposal that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed best practices that O'Fallon, MO federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in O'Fallon, MO achieve their paperless environment requirements. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that guarantees each document is scanned to your satisfaction. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are backed by a customer support team that gets your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete offering of O'Fallon, MO Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your O'Fallon federal government office or department's document management challenges. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your O'Fallon, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are surplus to requirements are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and permits instant access from all devices.
When Document Security Is Paramount
At most federal government agencies and offices in O'Fallon, MO, document security and avoiding compromised systems is a mission-critical task. Proprietary information can easily slip into the wrong hands and affect all facets of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a national security manner and should be treated with all due care.
The document management specialists at HITS grasp the importance of document security and confidentiality, and as a result give you full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To O'Fallon, MO Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government agencies and departments in O'Fallon, MO to move to a paperless framework and digitize their documents, partnering with trusted document management experts is imperative. The veteran O'Fallon document services professionals at HITS have worked with private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create future-proof systems to access and archive confidential files.
Our experienced O'Fallon, MO electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your O'Fallon, MO federal government document management.