Federal Government Document Management Washington, DC

Federal Government Document Management in Washington, DC. The desire for federal government agencies to digitize their documents has turned into a necessary task. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive strategy to reduce and re-center the federal government and improve its efficiency. While a number of its proposals never came to pass, one proposal that was put into place is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB). This illustrated a timeline and process that Washington, DC federal government agencies should follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Washington, DC achieve their paperless office benchmarks. Our eight-step document scanning system includes an industry-unique audit trail process that ensures each document is digitized to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are bolstered by a support team that gets your needs and provides class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Washington, DC, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Systems in Washington, DC

When vetting a digital document transformation partner, ask yourself: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you need a platform that easily allows for you to upload and view your documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers proven, secure solutions for your Washington federal government department or office's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.

For applications where your Washington, DC department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely shredded. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and allows them to be viewed anywhere.

Why Government Document Management Matters in Washington, DC

There are several key factors prompting government agencies to reevaluate their document management practices. See below:

• Environmental Impact: The reduction of paper usage contributes to conserving trees and minimizing the environmental impact attributed to paper production, including deforestation and pollution.
• Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
• Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
• Space Saving: The elimination of physical storage space requirements through digital document storage results in freed-up office space and reduced clutter.
• Security: Securely encrypting and backing up digital documents to servers enhances protection against loss or damage, surpassing the security of physical documents.
• Accessibility: Accessible from any location with internet access, digital documents enable seamless remote work and collaboration among distributed teams.

Get in touch with our Washington, DC, federal document management professionals today to learn more.

Why do Governments in Washington, DC Need Document Management?

At most federal government agencies and offices in Washington, DC, document security and avoiding leaks is a high-priority task. Proprietary information can easily end up in the wrong hands and affect all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated accordingly.

The document management professionals at HITS understand the importance of document security and confidentiality, and thus provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Below are a few other services provided by HITS:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Call Washington, DC, Federal Government Electronic Document Management Experts in Washington, DC | HITS

With the deadline growing closer for federal government departments and offices in Washington, DC to go paperless and digitize existing paper documents, working with a trusted document management partner is a critical task. The seasoned Washington document services staff at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to store and access proprietary files.

Our proven Washington, DC electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Washington, DC federal government document management.