Federal Government Document Management Silver Spring, MD
Federal Government Document Management Silver Spring, MD. The request for federal government agencies to electronically manage their documents is quite literally a critical need. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive strategy to streamline and refocus the federal government and improve its efficiency. While a number of its proposals never came to pass, a proposal that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed a framework that Silver Spring, MD federal government agencies should follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Silver Spring, MD reach their document management goals. Our eight-step document scanning system includes an exclusive audit trail process that ensures each document is digitized to your satisfaction. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Most importantly, our products are backed by a customer service team that gets your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full offering of Silver Spring, MD Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Silver Spring federal government office or department's document management requirements. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Silver Spring, MD department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are surplus to requirements are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for years to come, and permits instant access from all devices.
When Document Security Is Important
At most federal government offices and agencies in Silver Spring, MD, document security and avoiding leaks is a high-priority task. Proprietary information can easily slip into the wrong hands and influence all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management experts at HITS grasp the importance of document security and confidentiality, and as such give you full document management security in all their projects. Our HITS Kit document shipping service boasts end-to-end security, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Talk To Silver Spring, MD Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government offices and agencies in Silver Spring, MD to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is imperative. The seasoned Silver Spring document services professionals at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to access and archive confidential material.
Our veteran Silver Spring, MD electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully paperless environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Silver Spring, MD federal government document management.