Federal Government Document Management Silver Spring, MD

Federal Government Document Management in Silver Spring, MD. The need for federal government agencies to electronically manage their documents has turned into a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive strategy to reduce and re-center the federal government and improve its efficiency. While many of its proposals were not enacted, one that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB). This detailed a framework that Silver Spring, MD federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Silver Spring, MD meet their paperless environment goals. Our eight-step document scanning process includes an exclusive audit trail process that guarantees each document is processed to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are bolstered by a customer service team that knows your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of Silver Spring, MD, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Tools in Silver Spring, MD

When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or does your department already have a document management system? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers secure, trusted solutions for your Silver Spring federal government department or office's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.

For applications where your Silver Spring, MD department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are no longer needed are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and allows for access from any platform.

Why Government Document Management Matters in Silver Spring, MD

There are several key factors prompting government agencies to reevaluate their document management practices. See below for the main ones:

• Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
• Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
• Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
• Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
• Security: Encrypting and backing up digital documents to secure servers reduces the risk of loss or damage, offering greater security compared to physical documents.
• Accessibility: Accessible from any location with internet access, digital documents enable seamless remote work and collaboration among distributed teams.

Get in touch with HITS' Silver Spring, MD, federal document management professionals today to learn more.

Why do Governments in Silver Spring, MD Need Document Management?

At most federal government agencies and offices in Silver Spring, MD, keeping documents secure and avoiding leaks is a high-priority task. Sensitive information can easily fall into the wrong hands and involve all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated with all due care.

The document management professionals at HITS grasp the importance of document security and confidentiality, and as such give you full document management security in all their projects. Our HITS Kit document shipping service boasts end-to-end security, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Here are a few other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Call Silver Spring, MD, Federal Government Electronic Document Management Experts in Silver Spring, MD | HITS

With the deadline growing closer for federal government agencies and departments in Silver Spring, MD to go paperless and digitize existing paper documents, working with a trusted document management partner is imperative. The veteran Silver Spring document services staff at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to access and archive proprietary material.

Our veteran Silver Spring, MD electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Silver Spring, MD federal government document management.