Federal Government Document Management St. Charles, MO
Federal Government Document Management St. Charles, MO. The need for federal government agencies to digitally manage their documents has now become a necessary task. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging strategy to reduce and re-center the federal government with the goal of improving its efficiency. While several of its proposals never came to pass, one proposal that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out a timeline and process that St. Charles, MO federal government agencies should follow to reach this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in St. Charles, MO reach their paperless environment requirements. Our eight-step document scanning procedure includes an industry-unique audit trail process that makes sure each document is digitized to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are backed by a customer support team that knows your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete offering of St. Charles, MO Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your St. Charles federal government department or office's document management challenges. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your St. Charles, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are surplus to requirements are securely destroyed. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Paramount
At most federal government offices and agencies in St. Charles, MO, keeping documents secure and avoiding leaks is a mission-critical task. Sensitive information can easily fall into the wrong hands and affect all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management professionals at HITS realize the importance of document security and confidentiality, and thus provide full document management security included in everything they do. Our HITS Kit document shipping service is secure from end to end, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Contact St. Charles, MO Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government departments and offices in St. Charles, MO to go paperless and digitize existing paper documents, partnering with trusted document management experts is a critical task. The veteran St. Charles document services staff at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create secure systems to access and archive proprietary documents.
Our veteran St. Charles, MO electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your St. Charles, MO federal government document management.