Federal Government Document Management St. Charles, MO
Federal Government Document Management in St. Charles, MO. The need for federal government agencies to electronically manage their documents has now become a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive program to reduce and re-center the federal government and improve its efficiency. While a number of its proposals were not enacted, one proposal that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been provided by the Office of Management and Budget (OMB). This set out a framework that St. Charles, MO federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help
As an industry leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in St. Charles, MO achieve their paperless office requirements. Our eight-step document scanning procedure includes an industry-unique audit trail process that guarantees each document is processed to your satisfaction. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are bolstered by a support team that gets your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of St. Charles, MO, Universal Electronic Records Management (ERM) services.
Proven Document Management Tools in St. Charles, MO
When vetting a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your St. Charles federal government department or office's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your St. Charles, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you approve this list documents that are no longer needed are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows them to be viewed anywhere.
Why Government Document Management Matters in St. Charles, MO
Government agencies should prioritize improving document management for several compelling reasons. See below:
- Environmental Impact: Reducing paper usage helps conserve trees and reduces the environmental impact associated with paper production, including deforestation and pollution.
- Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
- Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
- Space Saving: Storing documents digitally eliminates the need for physical storage space, freeing up office space and reducing clutter.
- Security: Securely encrypting and backing up digital documents to servers enhances protection against loss or damage, surpassing the security of physical documents.
- Accessibility: Digital documents can be accessed from anywhere with an internet connection, allowing for remote work and collaboration.
Get in touch with our St. Charles, MO, federal document management professionals today for more information.
Why do Governments in St. Charles, MO Need Document Management?
At most federal government offices and agencies in St. Charles, MO, document security and avoiding compromised systems is a mission-critical task. Proprietary information can easily fall into the wrong hands and influence all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated as such.
The document management specialists at HITS grasp the importance of document security and confidentiality, and as a result provide full document management security in all their projects. Our HITS Kit document shipping service is secure from end to end, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not get lost en transit and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Here are a few other services we provide:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Contact St. Charles, MO, Federal Government Electronic Document Management Experts in St. Charles, MO | HITS
With the deadline nearing for federal government agencies and departments in St. Charles, MO to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is all the more important. The experienced St. Charles document services professionals at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management plan and create dependable systems to access and archive proprietary material.
Our experienced St. Charles, MO electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your St. Charles, MO federal government document management.