Federal Government Document Management Falls Church, VA
Federal Government Document Management Falls Church, VA. The need for federal government agencies to electronically manage their documents is quite literally a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive plan to slim down and reorganize the federal government with the goal of improving its efficiency. While a number of its proposals were not enacted, one proposal that was put into place is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been issued by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed a timeline and process that Falls Church, VA federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Falls Church, VA meet their paperless office benchmarks. Our eight-step document scanning system includes an exclusive audit trail process that ensures each document is processed to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are backed by a customer service team that gets your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete offering of Falls Church, VA Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, are considering a platform proven within the private sector, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Falls Church federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Falls Church, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and files them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows for access from any platform.
When Document Security Is Paramount
At most federal government agencies and offices in Falls Church, VA, document security and avoiding compromised systems is a mission-critical task. Secret information can easily slip into the wrong hands and involve all facets of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a critical national security task and should be treated as such.
The document management professionals at HITS understand the importance of document security and confidentiality, and as a result provide full document management security with every project. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Call Falls Church, VA Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Falls Church, VA to move to a paperless framework and digitize their documents, partnering with trusted document management experts is imperative. The veteran Falls Church document services professionals at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to access and archive proprietary documents.
Our proven Falls Church, VA electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Falls Church, VA federal government document management.