Federal Government Document Management Falls Church, VA

Federal Government Document Management in Falls Church, VA. The need for federal government agencies to electronically manage their documents is quite literally a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging plan to reduce and re-center the federal government in order to improve its efficiency. While a number of its proposals never came about, one that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB). This illustrated a framework that Falls Church, VA federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Falls Church, VA meet their paperless office benchmarks. Our eight-step document scanning procedure includes an exclusive audit trail process that guarantees each document is digitized to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are bolstered by a customer support team that knows your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full offering of Falls Church, VA, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Systems in Falls Church, VA

When vetting a digital document transformation partner, ask yourself: What does your office need most out of a document management service? What about FOIA (Freedom of Information Act).Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or do you already have a software system that works for you? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers secure, trusted solutions for your Falls Church federal government department or office's document management challenges. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.

When your Falls Church, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and allows them to be viewed anywhere.

Why Government Document Management Matters in Falls Church, VA

There are a number of reasons government agencies need to consider better document management. See below for the main ones:

• Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
• Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
• Efficiency: The ease of organizing, accessing, and sharing digital documents surpasses that of paper documents, leading to enhanced workflow efficiency and decreased time spent searching for information.
• Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.

Get in touch with our Falls Church, VA, federal document management experts now for more information.

Why do Governments in Falls Church, VA Need Document Management?

At most federal government agencies and offices in Falls Church, VA, keeping documents secure and avoiding compromised systems is a high-priority task. Sensitive information can easily fall into the wrong hands and influence all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated as such.

The document management professionals at HITS grasp the importance of document security and confidentiality, and as such provide full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.

Below are a few other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Talk To Falls Church, VA, Federal Government Electronic Document Management Experts in Falls Church, VA | HITS

With the deadline fast approaching for federal government departments and offices in Falls Church, VA to go paperless and digitize existing paper documents, working with a trusted document management partner is all the more important. The seasoned Falls Church document services staff at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create dependable systems to store and access confidential material.

Our experienced Falls Church, VA electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Falls Church, VA federal government document management.