Federal Government Document Management Langley, VA

Federal Government Document Management in Langley, VA. The desire for federal government agencies to digitally manage their documents has now become a critical need. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive plan to streamline and refocus the federal government in order to improve its efficiency. While several of its proposals were not enacted, one proposal that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been provided by the Office of Management and Budget (OMB). This illustrated a timeline and process that Langley, VA federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Langley, VA meet their paperless environment benchmarks. Our eight-step document scanning process includes an industry-exclusive audit trail process that makes sure each document is scanned to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Most importantly, our products are backed by a support team that understands your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of Langley, VA, Universal Electronic Records Management (ERM) services.

Core Competencies

Trusted Document Management Systems in Langley, VA

When searching for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers proven, secure solutions for your Langley federal government department or office's document management challenges. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.

When your Langley, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are no longer needed are securely destroyed. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and permits instant access from all devices.

Why Government Document Management Matters in Langley, VA

Enhanced document management is imperative for government agencies due to various factors. See below for the main ones:

• Environmental Impact: Reducing paper usage helps conserve trees and reduces the environmental impact associated with paper production, including deforestation and pollution.
• Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
• Efficiency: The ease of organizing, accessing, and sharing digital documents surpasses that of paper documents, leading to enhanced workflow efficiency and decreased time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, thereby freeing up office space and reducing clutter.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: Accessible from any location with internet access, digital documents enable seamless remote work and collaboration among distributed teams.

Get in touch with our Langley, VA, federal document management professionals today to learn more.

Why do Governments in Langley, VA Need Document Management?

At most federal government agencies and offices in Langley, VA, document security and avoiding compromised systems is a high-priority task. Secret information can easily end up in the wrong hands and involve all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated as such.

The document management experts at HITS realize the importance of document security and confidentiality, and thus provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Here are other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Contact Langley, VA, Federal Government Electronic Document Management Experts in Langley, VA | HITS

With the deadline growing closer for federal government offices and agencies in Langley, VA to fully digitize their documents and move them to a paperless environment, knowing a trustworthy document management partner is a critical task. The veteran Langley document services staff at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create future-proof systems to store and access sensitive files.

Our proven Langley, VA electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Langley, VA federal government document management.