Federal Government Document Management Langley, VA
Federal Government Document Management Langley, VA. The request for federal government agencies to electronically manage their documents is quite literally an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a far-ranging program to streamline and refocus the federal government in order to improve its efficiency. While several of its proposals never came about, one that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed a timeline and process that Langley, VA federal government agencies should follow to meet this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Langley, VA reach their paperless environment benchmarks. Our eight-step document scanning system includes an industry-unique audit trail process that ensures each document is digitized to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are bolstered by a customer support team that understands your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Langley, VA Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or has your office already found a document management system? Critically, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Langley federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be sure that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Langley, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are no longer needed are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Paramount
At most federal government offices and agencies in Langley, VA, document security and avoiding leaks is a mission-critical task. Secret information can easily end up in the wrong hands and involve all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a national security manner and should be treated as such.
The document management professionals at HITS grasp the importance of document security and confidentiality, and thus give you full document management security with every project. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Call Langley, VA Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government departments and offices in Langley, VA to move to a paperless framework and digitize their documents, partnering with trusted document management experts is a critical task. The seasoned Langley document services professionals at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create future-proof systems to store and access proprietary material.
Our proven Langley, VA electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Langley, VA federal government document management.