Federal Government Document Management Rockville, MD

Federal Government Document Management in Rockville, MD. The request for federal government agencies to digitally manage their documents has now become an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive strategy to slim down and reorganize the federal government and improve its efficiency. While many of its proposals were not enacted, a proposal that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been issued by the Office of Management and Budget (OMB). This detailed best practices that Rockville, MD federal government agencies should follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As an industry leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Rockville, MD reach their document management goals. Our eight-step document scanning process includes an industry-unique audit trail process that makes sure each document is digitized to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are backed by a support team that knows your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete range of Rockville, MD, Universal Electronic Records Management (ERM) services.

Core Competencies

Proven Document Management Tools in Rockville, MD

When vetting a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you need a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers proven, secure solutions for your Rockville federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.

When your Rockville, MD department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you approve this list documents that are no longer needed are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and permits instant access from all devices.

Why Government Document Management Matters in Rockville, MD

Enhanced document management is imperative for government agencies due to various factors. See below for the main ones:

• Environmental Impact: Conserving trees and mitigating the environmental effects of paper production, including deforestation and pollution, are significant benefits of reducing paper usage.
• Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
• Efficiency: Digital documents are easier to organize, access, and share compared to paper documents. This improves workflow efficiency and reduces the time spent searching for information.
• Space Saving: The elimination of physical storage space requirements through digital document storage results in freed-up office space and reduced clutter.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.

Get in touch with our Rockville, MD, federal document management experts now for more information.

Why do Governments in Rockville, MD Need Document Management?

At most federal government offices and agencies in Rockville, MD, keeping documents secure and avoiding compromised systems is a mission-critical task. Secret information can easily end up in the wrong hands and affect all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a national security manner and should be treated accordingly.

The document management professionals at HITS understand the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.

Here are other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Talk To Rockville, MD, Federal Government Electronic Document Management Experts in Rockville, MD | HITS

With the deadline nearing for federal government departments and offices in Rockville, MD to go paperless and digitize existing paper documents, working with a trusted document management partner is all the more important. The experienced Rockville document services team at HITS have assisted private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create dependable systems to access and archive sensitive files.

Our veteran Rockville, MD electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Rockville, MD federal government document management.