Federal Government Document Management Rockville, MD
Federal Government Document Management Rockville, MD. The need for federal government agencies to digitize their documents is quite literally a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive program to reduce and re-center the federal government in order to improve its efficiency. While several of its proposals never came about, a proposal that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out best practices that Rockville, MD federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Rockville, MD achieve their paperless environment goals. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that guarantees each document is digitized to your satisfaction. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. In addition, our products are bolstered by a customer service team that gets your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete offering of Rockville, MD Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When searching for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be available anytime and on any platform? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Rockville federal government department or office's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Rockville, MD department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and allows for access from any platform.
When Document Security Is Paramount
At most federal government offices and agencies in Rockville, MD, document security and avoiding compromised systems is a mission-critical task. Proprietary information can easily slip into the wrong hands and affect all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated as such.
The document management specialists at HITS realize the importance of document security and confidentiality, and thus provide full document management security in all their projects. Our HITS Kit document shipping service is secure from end to end, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Contact Rockville, MD Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government offices and agencies in Rockville, MD to go paperless and digitize existing paper documents, partnering with trusted document management experts is all the more important. The experienced Rockville document services professionals at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management strategy and create secure systems to access and archive confidential material.
Our proven Rockville, MD electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Rockville, MD federal government document management.