Federal Government Document Management McLean, VA

Federal Government Document Management in McLean, VA. The desire for federal government agencies to electronically manage their documents has turned into an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging program to streamline and refocus the federal government and improve its efficiency. While many of its proposals never came to pass, one proposal that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been issued by the Office of Management and Budget (OMB). This detailed a framework that McLean, VA federal government agencies should follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in McLean, VA meet their paperless office requirements. Our eight-step document scanning process includes an industry-unique audit trail process that makes sure each document is scanned to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. In addition, our products are backed by a customer service team that understands your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full range of McLean, VA, Universal Electronic Records Management (ERM) services.

Core Competencies

Trusted Document Management Tools in McLean, VA

When vetting a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers secure, trusted solutions for your McLean federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents are available for instant access from any platform and the entire process is 100% secure and protected.

For applications where your McLean, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are surplus to requirements are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for years to come, and permits instant access from all devices.

Why Government Document Management Matters in McLean, VA

There are a number of reasons government agencies need to consider better document management. See below for the main ones:

• Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
• Cost Savings: Going paperless eliminates the need to purchase paper, ink, and other supplies, leading to cost savings for businesses and individuals.
• Efficiency: Digital documents are easier to organize, access, and share compared to paper documents. This improves workflow efficiency and reduces the time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, freeing up office space and reducing clutter.
• Security: Digital documents can be encrypted and securely backed up to servers, minimizing the risk of loss or damage, a level of protection not achievable with physical documents.
• Accessibility: With an internet connection, digital documents are accessible from anywhere, facilitating remote work and collaboration among team members.

Get in touch with our McLean, VA, federal document management professionals now to learn more.

Why do Governments in McLean, VA Need Document Management?

At most federal government offices and agencies in McLean, VA, document security and avoiding compromised systems is a high-priority task. Secret information can easily fall into the wrong hands and influence all facets of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a matter of national security and should be treated as such.

The document management specialists at HITS understand the importance of document security and confidentiality, and thus provide full document management security with every project. Our HITS Kit document shipping service boasts end-to-end security, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.

Below are a few other services provided by HITS:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Talk To McLean, VA, Federal Government Electronic Document Management Experts in McLean, VA | HITS

With the deadline nearing for federal government offices and agencies in McLean, VA to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is imperative. The seasoned McLean document services professionals at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create dependable systems to access and archive proprietary documents.

Our experienced McLean, VA electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully paperless ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your McLean, VA federal government document management.