Federal Government Document Management McLean, VA
Federal Government Document Management McLean, VA. The desire for federal government agencies to electronically manage their documents is quite literally a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging strategy to reduce and re-center the federal government in order to improve its efficiency. While a number of its proposals were not enacted, one proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated best practices that McLean, VA federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a market leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in McLean, VA achieve their paperless environment goals. Our eight-step document scanning process includes an industry-exclusive audit trail process that makes sure each document is scanned to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are backed by a support team that knows your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete range of McLean, VA Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or has your office already found a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your McLean federal government office or department's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.
When your McLean, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are no longer needed are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and allows for access from any platform.
When Document Security Is Critical
At most federal government agencies and offices in McLean, VA, keeping documents secure and avoiding leaks is a mission-critical task. Proprietary information can easily fall into the wrong hands and influence all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated accordingly.
The document management experts at HITS realize the importance of document security and confidentiality, and thus provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Talk To McLean, VA Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government departments and offices in McLean, VA to go paperless and digitize existing paper documents, working with a trusted document management partner is a critical task. The veteran McLean document services professionals at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to store and access proprietary documents.
Our proven McLean, VA electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your McLean, VA federal government document management.