Federal Government Document Management New York City, NY
Federal Government Document Management in New York City, NY. The need for federal government agencies to digitize their documents has turned into an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive plan to streamline and refocus the federal government in order to improve its efficiency. While several of its proposals were not enacted, one proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been published by the Office of Management and Budget (OMB). This detailed a framework that New York City, NY federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help
As an industry leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in New York City, NY meet their paperless office benchmarks. Our eight-step document scanning system includes an industry-exclusive audit trail process that guarantees each document is scanned to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. In addition, our products are bolstered by a customer service team that gets your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete offering of New York City, NY, Universal Electronic Records Management (ERM) services.
Proven Document Management Tools in New York City, NY
When looking for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your New York City federal government department or office's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be sure that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your New York City, NY department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are no longer needed are securely shredded. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows them to be viewed anywhere.
Why Government Document Management Matters in New York City, NY
There are several key factors prompting government agencies to reevaluate their document management practices. See below for the main ones:
- Environmental Impact: Conserving trees and mitigating the environmental effects of paper production, including deforestation and pollution, are significant benefits of reducing paper usage.
- Cost Savings: By going paperless, businesses and individuals can save costs on paper, ink, and other supplies that would otherwise be needed.
- Efficiency: The ease of organizing, accessing, and sharing digital documents surpasses that of paper documents, leading to enhanced workflow efficiency and decreased time spent searching for information.
- Space Saving: Storing documents digitally eliminates the need for physical storage space, thereby freeing up office space and reducing clutter.
- Security: Encrypting and backing up digital documents to secure servers reduces the risk of loss or damage, offering greater security compared to physical documents.
- Accessibility: With an internet connection, digital documents are accessible from anywhere, facilitating remote work and collaboration among team members.
Get in touch with our New York City, NY, federal document management experts today to learn more.
Why do Governments in New York City, NY Need Document Management?
At most federal government agencies and offices in New York City, NY, keeping documents secure and avoiding compromised systems is a high-priority task. Sensitive information can easily fall into the wrong hands and influence all facets of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a national security manner and should be treated as such.
The document management specialists at HITS grasp the importance of document security and confidentiality, and as such provide full document management security with every project. Our HITS Kit document shipping service boasts end-to-end security, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Here are other services we provide:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Call New York City, NY, Federal Government Electronic Document Management Experts in New York City, NY | HITS
With the deadline growing closer for federal government offices and agencies in New York City, NY to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is all the more important. The veteran New York City document services professionals at HITS have assisted private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create dependable systems to store and access proprietary files.
Our proven New York City, NY electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your New York City, NY federal government document management.