Federal Government Document Management St. Louis, MO

Federal Government Document Management in St. Louis, MO. The need for federal government agencies to digitally manage their documents has now become a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive strategy to streamline and refocus the federal government in order to improve its efficiency. While several of its proposals never came to pass, one that was approved is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been issued by the Office of Management and Budget (OMB). This detailed a framework that St. Louis, MO federal government agencies should follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in St. Louis, MO achieve their paperless environment goals. Our eight-step document scanning procedure includes an exclusive audit trail process that guarantees each document is scanned to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Most importantly, our products are backed by a support team that understands your needs and gives you class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete offering of St. Louis, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Trusted Document Management Tools in St. Louis, MO

When looking for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or has your office already found a document management system? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers proven, secure solutions for your St. Louis federal government office or department's document management challenges. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.

When your St. Louis, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you approve this list documents that are surplus to requirements are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows them to be viewed anywhere.

Why Government Document Management Matters in St. Louis, MO

Government agencies should prioritize improving document management for several compelling reasons. See below for the main ones:

• Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
• Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
• Efficiency: Compared to paper documents, digital documents offer easier organization, access, and sharing capabilities, enhancing workflow efficiency and reducing time spent searching for information.
• Space Saving: The elimination of physical storage space requirements through digital document storage results in freed-up office space and reduced clutter.
• Security: Securely encrypting and backing up digital documents to servers enhances protection against loss or damage, surpassing the security of physical documents.
• Accessibility: With an internet connection, digital documents are accessible from anywhere, facilitating remote work and collaboration among team members.

Get in touch with HITS' St. Louis, MO, federal document management experts today for more information.

Why do Governments in St. Louis, MO Need Document Management?

At most federal government departments and agencies in St. Louis, MO, document security and avoiding leaks is a mission-critical task. Secret information can easily end up in the wrong hands and involve all parts of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated accordingly.

The document management specialists at HITS grasp the importance of document security and confidentiality, and thus provide full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Here are other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Call St. Louis, MO, Federal Government Electronic Document Management Experts in St. Louis, MO | HITS

With the deadline growing closer for federal government departments and offices in St. Louis, MO to move to a paperless framework and digitize their documents, partnering with trusted document management experts is all the more important. The seasoned St. Louis document services team at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create future-proof systems to store and access confidential documents.

Our veteran St. Louis, MO electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your St. Louis, MO federal government document management.