Federal Government Document Management Brentwood, MO

Federal Government Document Management in Brentwood, MO. The request for federal government agencies to digitally manage their documents has turned into a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive plan to streamline and refocus the federal government and improve its efficiency. While many of its proposals never came about, one that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB). This set out best practices that Brentwood, MO federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Brentwood, MO reach their document management benchmarks. Our eight-step document scanning process includes an industry-unique audit trail process that makes sure each document is scanned to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Most importantly, our products are bolstered by a customer support team that understands your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Brentwood, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Proven Document Management Systems in Brentwood, MO

When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you need a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, are considering a platform proven within the private sector, or does your department already have a document management system? Critically, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers proven, secure solutions for your Brentwood federal government department or office's document management requirements. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.

When your Brentwood, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and permits instant access from all devices.

Why Government Document Management Matters in Brentwood, MO

Government agencies should prioritize improving document management for several compelling reasons. See below for the main ones:

• Environmental Impact: Conserving trees and mitigating the environmental effects of paper production, including deforestation and pollution, are significant benefits of reducing paper usage.
• Cost Savings: Going paperless eliminates the need to purchase paper, ink, and other supplies, leading to cost savings for businesses and individuals.
• Efficiency: Compared to paper documents, digital documents offer easier organization, access, and sharing capabilities, enhancing workflow efficiency and reducing time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, freeing up office space and reducing clutter.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: With an internet connection, digital documents are accessible from anywhere, facilitating remote work and collaboration among team members.

Get in touch with HITS' Brentwood, MO, federal document management experts today to learn more.

Why do Governments in Brentwood, MO Need Document Management?

At most federal government offices and agencies in Brentwood, MO, keeping documents secure and avoiding leaks is a high-priority task. Secret information can easily end up in the wrong hands and affect all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated with all due care.

The document management specialists at HITS understand the importance of document security and confidentiality, and as such give you full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.

Here are a few other services provided by HITS:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Talk To Brentwood, MO, Federal Government Electronic Document Management Experts in Brentwood, MO | HITS

With the deadline nearing for federal government departments and offices in Brentwood, MO to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is imperative. The experienced Brentwood document services staff at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management strategy and create dependable systems to access and archive proprietary material.

Our experienced Brentwood, MO electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Brentwood, MO federal government document management.