Federal Government Document Management Reston, VA
Federal Government Document Management Reston, VA. The request for federal government agencies to digitize their documents is quite literally a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive plan to reduce and re-center the federal government in order to improve its efficiency. While many of its proposals never came to pass, one that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed a timeline and process that Reston, VA federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Reston, VA achieve their paperless office requirements. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that ensures each document is digitized to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are backed by a customer service team that gets your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete offering of Reston, VA Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Reston federal government office or department's document management requirements. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Reston, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely shredded. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows for access from any platform.
When Document Security Is Critical
At most federal government agencies and offices in Reston, VA, document security and avoiding compromised systems is a high-priority task. Sensitive information can easily slip into the wrong hands and involve all facets of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated with all due care.
The document management specialists at HITS realize the importance of document security and confidentiality, and as a result give you full document management security with every project. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Call Reston, VA Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government agencies and departments in Reston, VA to move to a paperless framework and digitize their documents, partnering with trusted document management experts is all the more important. The seasoned Reston document services team at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to access and archive confidential documents.
Our veteran Reston, VA electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Reston, VA federal government document management.