Federal Government Document Management Arlington, VA
Federal Government Document Management Arlington, VA. The desire for federal government agencies to digitally manage their documents has turned into an urgent requirement. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive strategy to slim down and reorganize the federal government in order to improve its efficiency. While several of its proposals never came to pass, one that was approved is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a timeline and process that Arlington, VA federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Arlington, VA meet their paperless environment goals. Our eight-step document scanning process includes an industry-unique audit trail process that makes sure each document is processed to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are bolstered by a customer support team that understands your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Arlington, VA Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Arlington federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Arlington, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you approve this list documents that are not required are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Critical
At most federal government offices and agencies in Arlington, VA, keeping documents secure and avoiding compromised systems is a mission-critical task. Proprietary information can easily end up in the wrong hands and involve all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated with all due care.
The document management specialists at HITS realize the importance of document security and confidentiality, and thus give you full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Call Arlington, VA Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Arlington, VA to move to a paperless framework and digitize their documents, partnering with trusted document management experts is a critical task. The seasoned Arlington document services staff at HITS have assisted private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create dependable systems to access and archive sensitive documents.
Our experienced Arlington, VA electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Arlington, VA federal government document management.