Federal Government Document Management Arlington, VA

Federal Government Document Management in Arlington, VA. The request for federal government agencies to digitally manage their documents has now become an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive plan to streamline and refocus the federal government in order to improve its efficiency. While several of its proposals were not enacted, one that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been published by the Office of Management and Budget (OMB). This set out a roadmap that Arlington, VA federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Arlington, VA reach their paperless office benchmarks. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that makes sure each document is digitized to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. In addition, our products are bolstered by a customer support team that gets your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Arlington, VA, Universal Electronic Records Management (ERM) services.

Core Competencies

Proven Document Management Systems in Arlington, VA

When vetting a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you require a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are considering a platform proven within the private sector, or does your department already have a document management system? Critically, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers secure, trusted solutions for your Arlington federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents are available for instant access from any platform and the entire process is 100% secure and protected.

When your Arlington, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and files them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely destroyed. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and permits instant access from all devices.

Why Government Document Management Matters in Arlington, VA

Government agencies should prioritize improving document management for several compelling reasons. See below for the main ones:

• Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
• Cost Savings: Going paperless eliminates the need to purchase paper, ink, and other supplies, leading to cost savings for businesses and individuals.
• Efficiency: Digital documents are easier to organize, access, and share compared to paper documents. This improves workflow efficiency and reduces the time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, thereby freeing up office space and reducing clutter.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: Accessible from any location with internet access, digital documents enable seamless remote work and collaboration among distributed teams.

Get in touch with our Arlington, VA, federal document management experts today to learn more.

Why do Governments in Arlington, VA Need Document Management?

At most federal government offices and agencies in Arlington, VA, document security and avoiding leaks is a high-priority task. Secret information can easily fall into the wrong hands and involve all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated as such.

The document management experts at HITS understand the importance of document security and confidentiality, and as such provide full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.

Here are other services provided by HITS:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Contact Arlington, VA, Federal Government Electronic Document Management Experts in Arlington, VA | HITS

With the deadline nearing for federal government agencies and departments in Arlington, VA to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is all the more important. The experienced Arlington document services team at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create future-proof systems to access and archive sensitive documents.

Our veteran Arlington, VA electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully paperless ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Arlington, VA federal government document management.