Federal Government Document Management Columbia, MO

Federal Government Document Management in Columbia, MO. The need for federal government agencies to digitize their documents has now become a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive strategy to reduce and re-center the federal government and improve its efficiency. While several of its proposals were not enacted, one proposal that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been provided by the Office of Management and Budget (OMB). This illustrated a timeline and process that Columbia, MO federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Columbia, MO reach their paperless office benchmarks. Our eight-step document scanning procedure includes an exclusive audit trail process that guarantees each document is digitized to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. In addition, our products are bolstered by a customer support team that gets your needs and provides class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full offering of Columbia, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Trusted Document Management Tools in Columbia, MO

When vetting a digital document transformation partner, ask yourself: What does your office need most out of a document management service? What about FOIA (Freedom of Information Act).Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers secure, trusted solutions for your Columbia federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.

For applications where your Columbia, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you approve this list documents that are no longer needed are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and allows for access from any platform.

Why Government Document Management Matters in Columbia, MO

There are a number of reasons government agencies need to consider better document management. See below:

• Environmental Impact: Reducing paper usage helps conserve trees and reduces the environmental impact associated with paper production, including deforestation and pollution.
• Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
• Efficiency: Compared to paper documents, digital documents offer easier organization, access, and sharing capabilities, enhancing workflow efficiency and reducing time spent searching for information.
• Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
• Security: Securely encrypting and backing up digital documents to servers enhances protection against loss or damage, surpassing the security of physical documents.
• Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.

Get in touch with our Columbia, MO, federal document management professionals today to learn more.

Why do Governments in Columbia, MO Need Document Management?

At most federal government departments and agencies in Columbia, MO, document security and avoiding compromised systems is a high-priority task. Secret information can easily end up in the wrong hands and affect all parts of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a matter of national security and should be treated with all due care.

The document management specialists at HITS grasp the importance of document security and confidentiality, and as a result give you full document management security in all their projects. Our HITS Kit document shipping service is secure from end to end, so you can be confident that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.

Here are a few other services we provide:

• Cloud-Based EHR Software
• Digital Preservation
• Legal Document Scanning Services
• Digital Archiving
• Microfilm Scanning Services
• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System

Call Columbia, MO, Federal Government Electronic Document Management Experts in Columbia, MO | HITS

With the deadline nearing for federal government agencies and departments in Columbia, MO to move to a paperless framework and digitize their documents, working with a trusted document management partner is all the more important. The experienced Columbia document services staff at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create future-proof systems to store and access proprietary files.

Our experienced Columbia, MO electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully digital ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Columbia, MO federal government document management.