Federal Government Document Management Columbia, MO
Federal Government Document Management Columbia, MO. The desire for federal government agencies to electronically manage their documents has now become a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging strategy to slim down and reorganize the federal government and improve its efficiency. While many of its proposals never came to pass, a proposal that was approved is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this illustrated a timeline and process that Columbia, MO federal government agencies should follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Columbia, MO meet their paperless environment benchmarks. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that ensures each document is scanned to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are bolstered by a support team that understands your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of Columbia, MO Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Columbia federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Columbia, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are no longer needed are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and allows for access from any platform.
When Document Security Is Paramount
At most federal government offices and agencies in Columbia, MO, document security and avoiding compromised systems is a high-priority task. Sensitive information can easily end up in the wrong hands and involve all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management experts at HITS understand the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Contact Columbia, MO Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government departments and offices in Columbia, MO to move to a paperless framework and digitize their documents, partnering with trusted document management experts is a critical task. The veteran Columbia document services team at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management plan and create dependable systems to store and access proprietary material.
Our veteran Columbia, MO electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Columbia, MO federal government document management.