Federal Government Document Management Kansas City, KS
Federal Government Document Management in Kansas City, KS. The request for federal government agencies to digitize their documents is quite literally a critical need. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive program to streamline and refocus the federal government and improve its efficiency. While several of its proposals were not enacted, a proposal that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been issued by the Office of Management and Budget (OMB). This set out best practices that Kansas City, KS federal government agencies should follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help
As an industry leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Kansas City, KS meet their paperless environment goals. Our eight-step document scanning process includes an exclusive audit trail process that ensures each document is processed to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are backed by a customer support team that understands your needs and gives you class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Kansas City, KS, Universal Electronic Records Management (ERM) services.
Proven Document Management Systems in Kansas City, KS
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Kansas City federal government office or department's document management challenges. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Kansas City, KS department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are not required are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and permits instant access from all devices.
Why Government Document Management Matters in Kansas City, KS
There are several key factors prompting government agencies to reevaluate their document management practices. See below:
- Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
- Cost Savings: By going paperless, businesses and individuals can save costs on paper, ink, and other supplies that would otherwise be needed.
- Efficiency: Digital documents are easier to organize, access, and share compared to paper documents. This improves workflow efficiency and reduces the time spent searching for information.
- Space Saving: Storing documents digitally eliminates the need for physical storage space, thereby freeing up office space and reducing clutter.
- Security: Encrypting and backing up digital documents to secure servers reduces the risk of loss or damage, offering greater security compared to physical documents.
- Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.
Get in touch with HITS' Kansas City, KS, federal document management professionals now to learn more.
Why do Governments in Kansas City, KS Need Document Management?
At most federal government agencies and offices in Kansas City, KS, keeping documents secure and avoiding compromised systems is a mission-critical task. Sensitive information can easily slip into the wrong hands and involve all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a national security manner and should be treated with all due care.
The document management specialists at HITS understand the importance of document security and confidentiality, and as a result give you full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Below are a few other services provided by HITS:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Talk To Kansas City, KS, Federal Government Electronic Document Management Experts in Kansas City, KS | HITS
With the deadline fast approaching for federal government agencies and departments in Kansas City, KS to fully digitize their documents and move them to a paperless environment, partnering with trusted document management experts is a critical task. The experienced Kansas City document services staff at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create future-proof systems to access and archive proprietary material.
Our experienced Kansas City, KS electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully digital ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Kansas City, KS federal government document management.