Federal Government Document Management Clayton, MO

Federal Government Document Management in Clayton, MO. The desire for federal government agencies to digitally manage their documents has now become an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging program to reduce and re-center the federal government and improve its efficiency. While several of its proposals never came to pass, a proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been published by the Office of Management and Budget (OMB). This set out a framework that Clayton, MO federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Clayton, MO reach their paperless office requirements. Our eight-step document scanning process includes an industry-exclusive audit trail process that guarantees each document is digitized to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Most importantly, our products are backed by a support team that understands your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete range of Clayton, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Proven Document Management Tools in Clayton, MO

When vetting a digital document transformation partner, you should ask these questions: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers secure, trusted solutions for your Clayton federal government department or office's document management needs. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.

When your Clayton, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you approve this list documents that are not required are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows for access from any platform.

Why Government Document Management Matters in Clayton, MO

Government agencies should prioritize improving document management for several compelling reasons. See below:

• Environmental Impact: The reduction of paper usage contributes to conserving trees and minimizing the environmental impact attributed to paper production, including deforestation and pollution.
• Cost Savings: Going paperless eliminates the need to purchase paper, ink, and other supplies, leading to cost savings for businesses and individuals.
• Efficiency: Compared to paper documents, digital documents offer easier organization, access, and sharing capabilities, enhancing workflow efficiency and reducing time spent searching for information.
• Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
• Security: Encrypting and backing up digital documents to secure servers reduces the risk of loss or damage, offering greater security compared to physical documents.
• Accessibility: With an internet connection, digital documents are accessible from anywhere, facilitating remote work and collaboration among team members.

Get in touch with HITS' Clayton, MO, federal document management professionals today for more information.

Why do Governments in Clayton, MO Need Document Management?

At most federal government agencies and offices in Clayton, MO, document security and avoiding compromised systems is a high-priority task. Sensitive information can easily end up in the wrong hands and affect all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a critical national security task and should be treated as such.

The document management experts at HITS realize the importance of document security and confidentiality, and as such provide full document management security with every project. Our HITS Kit document shipping service is secure from end to end, so you can rest assured that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.

Below are other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Talk To Clayton, MO, Federal Government Electronic Document Management Experts in Clayton, MO | HITS

With the deadline fast approaching for federal government agencies and departments in Clayton, MO to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is imperative. The experienced Clayton document services team at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create future-proof systems to access and archive proprietary material.

Our proven Clayton, MO electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully digital ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Clayton, MO federal government document management.