Federal Government Document Management Clayton, MO
Federal Government Document Management Clayton, MO. The request for federal government agencies to digitize their documents has now become an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive strategy to streamline and refocus the federal government with the goal of improving its efficiency. While many of its proposals were not enacted, one proposal that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out a roadmap that Clayton, MO federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Clayton, MO achieve their document management goals. Our eight-step document scanning system includes an exclusive audit trail process that ensures each document is scanned to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are bolstered by a customer service team that gets your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full offering of Clayton, MO Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or does your department already have a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Clayton federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Clayton, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are surplus to requirements are securely destroyed. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Paramount
At most federal government offices and agencies in Clayton, MO, keeping documents secure and avoiding compromised systems is a high-priority task. Sensitive information can easily fall into the wrong hands and influence all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management professionals at HITS realize the importance of document security and confidentiality, and as a result give you full document management security with every project. Our HITS Kit document shipping service boasts end-to-end security, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not go missing and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Clayton, MO Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government departments and offices in Clayton, MO to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is imperative. The veteran Clayton document services professionals at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create secure systems to store and access proprietary material.
Our experienced Clayton, MO electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Clayton, MO federal government document management.