Federal Government Document Management Los Angeles, CA
Federal Government Document Management in Los Angeles, CA. The desire for federal government agencies to electronically manage their documents has turned into a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a far-ranging strategy to slim down and reorganize the federal government and improve its efficiency. While many of its proposals never came to pass, one that was put into place is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been published by the Office of Management and Budget (OMB). This illustrated a timeline and process that Los Angeles, CA federal government agencies should follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help
As a proven leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Los Angeles, CA meet their paperless environment benchmarks. Our eight-step document scanning system includes an industry-exclusive audit trail process that ensures each document is scanned to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are backed by a support team that gets your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete range of Los Angeles, CA, Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools in Los Angeles, CA
When searching for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Critically, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Los Angeles federal government office or department's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Los Angeles, CA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are no longer needed are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows for access from any platform.
Why Government Document Management Matters in Los Angeles, CA
Government agencies should prioritize improving document management for several compelling reasons. See below:
- Environmental Impact: The reduction of paper usage contributes to conserving trees and minimizing the environmental impact attributed to paper production, including deforestation and pollution.
- Cost Savings: By going paperless, businesses and individuals can save costs on paper, ink, and other supplies that would otherwise be needed.
- Efficiency: The ease of organizing, accessing, and sharing digital documents surpasses that of paper documents, leading to enhanced workflow efficiency and decreased time spent searching for information.
- Space Saving: The elimination of physical storage space requirements through digital document storage results in freed-up office space and reduced clutter.
- Security: Digital documents can be encrypted and securely backed up to servers, minimizing the risk of loss or damage, a level of protection not achievable with physical documents.
- Accessibility: With an internet connection, digital documents are accessible from anywhere, facilitating remote work and collaboration among team members.
Get in touch with our Los Angeles, CA, federal document management experts today for more information.
Why do Governments in Los Angeles, CA Need Document Management?
At most federal government departments and agencies in Los Angeles, CA, document security and avoiding leaks is a mission-critical task. Secret information can easily slip into the wrong hands and involve all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated with all due care.
The document management professionals at HITS understand the importance of document security and confidentiality, and as a result provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Here are a few other services we provide:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Call Los Angeles, CA, Federal Government Electronic Document Management Experts in Los Angeles, CA | HITS
With the deadline nearing for federal government agencies and departments in Los Angeles, CA to move to a paperless framework and digitize their documents, working with a trusted document management partner is all the more important. The veteran Los Angeles document services professionals at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create dependable systems to store and access confidential documents.
Our veteran Los Angeles, CA electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Los Angeles, CA federal government document management.