Federal Government Document Management Annapolis, MD
Federal Government Document Management Annapolis, MD. The request for federal government agencies to digitize their documents has turned into a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive program to reduce and re-center the federal government with the goal of improving its efficiency. While a number of its proposals never came about, one that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this illustrated a roadmap that Annapolis, MD federal government agencies should follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Annapolis, MD meet their paperless environment benchmarks. Our eight-step document scanning process includes an industry-unique audit trail process that makes sure each document is scanned to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are backed by a customer service team that understands your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete offering of Annapolis, MD Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When searching for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? Do you require a platform that allows for easy access and uploading of documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Annapolis federal government office or department's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can be sure that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
When your Annapolis, MD department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are surplus to requirements are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government departments and agencies in Annapolis, MD, document security and avoiding compromised systems is a high-priority task. Proprietary information can easily slip into the wrong hands and influence all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated accordingly.
The document management specialists at HITS realize the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Call Annapolis, MD Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government agencies and departments in Annapolis, MD to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is imperative. The veteran Annapolis document services staff at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create dependable systems to access and archive sensitive material.
Our experienced Annapolis, MD electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully paperless environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Annapolis, MD federal government document management.