Federal Government Document Management Annapolis, MD
Federal Government Document Management in Annapolis, MD. The need for federal government agencies to electronically manage their documents has turned into an urgent requirement. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive plan to reduce and re-center the federal government and improve its efficiency. While several of its proposals never came about, one that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB). This detailed a framework that Annapolis, MD federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help
As a market leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Annapolis, MD reach their paperless environment benchmarks. Our eight-step document scanning system includes an industry-unique audit trail process that ensures each document is scanned to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are bolstered by a support team that gets your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete offering of Annapolis, MD, Universal Electronic Records Management (ERM) services.
Proven Document Management Systems in Annapolis, MD
When searching for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you require a purpose-built ecosystem for your document management, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Annapolis federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Annapolis, MD department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are no longer needed are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and allows for access from any platform.
Why Government Document Management Matters in Annapolis, MD
There are a number of reasons government agencies need to consider better document management. See below for the main ones:
- Environmental Impact: Reducing paper usage helps conserve trees and reduces the environmental impact associated with paper production, including deforestation and pollution.
- Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
- Efficiency: The ease of organizing, accessing, and sharing digital documents surpasses that of paper documents, leading to enhanced workflow efficiency and decreased time spent searching for information.
- Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
- Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
- Accessibility: Digital documents can be accessed from anywhere with an internet connection, allowing for remote work and collaboration.
Get in touch with our Annapolis, MD, federal document management experts today for more information.
Why do Governments in Annapolis, MD Need Document Management?
At most federal government offices and agencies in Annapolis, MD, document security and avoiding leaks is a mission-critical task. Secret information can easily slip into the wrong hands and involve all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a matter of national security and should be treated as such.
The document management specialists at HITS grasp the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Here are other services we provide:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Call Annapolis, MD, Federal Government Electronic Document Management Experts in Annapolis, MD | HITS
With the deadline nearing for federal government agencies and departments in Annapolis, MD to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is imperative. The seasoned Annapolis document services team at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create dependable systems to store and access sensitive files.
Our experienced Annapolis, MD electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Annapolis, MD federal government document management.