Federal Government Document Management Chesterfield, MO
Federal Government Document Management in Chesterfield, MO. The request for federal government agencies to electronically manage their documents is quite literally an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging program to reduce and re-center the federal government in order to improve its efficiency. While several of its proposals never came to pass, one that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been issued by the Office of Management and Budget (OMB). This illustrated a timeline and process that Chesterfield, MO federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help
As a proven leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Chesterfield, MO reach their paperless office benchmarks. Our eight-step document scanning process includes an exclusive audit trail process that guarantees each document is scanned to your satisfaction. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are bolstered by a customer service team that gets your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full offering of Chesterfield, MO, Universal Electronic Records Management (ERM) services.
Dependable Document Management Systems in Chesterfield, MO
When searching for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? What about FOIA (Freedom of Information Act).Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Chesterfield federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Chesterfield, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are not required are securely destroyed. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and allows for access from any platform.
Why Government Document Management Matters in Chesterfield, MO
There are several key factors prompting government agencies to reevaluate their document management practices. See below:
- Environmental Impact: Reducing paper usage helps conserve trees and reduces the environmental impact associated with paper production, including deforestation and pollution.
- Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
- Efficiency: Digital documents are easier to organize, access, and share compared to paper documents. This improves workflow efficiency and reduces the time spent searching for information.
- Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
- Security: Digital documents can be encrypted and securely backed up to servers, minimizing the risk of loss or damage, a level of protection not achievable with physical documents.
- Accessibility: Accessible from any location with internet access, digital documents enable seamless remote work and collaboration among distributed teams.
Get in touch with our Chesterfield, MO, federal document management experts now for more information.
Why do Governments in Chesterfield, MO Need Document Management?
At most federal government agencies and offices in Chesterfield, MO, keeping documents secure and avoiding compromised systems is a high-priority task. Secret information can easily fall into the wrong hands and involve all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management professionals at HITS realize the importance of document security and confidentiality, and as a result give you full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Here are other services provided by HITS:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Call Chesterfield, MO, Federal Government Electronic Document Management Experts in Chesterfield, MO | HITS
With the deadline fast approaching for federal government departments and offices in Chesterfield, MO to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is a critical task. The seasoned Chesterfield document services staff at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create secure systems to access and archive confidential documents.
Our veteran Chesterfield, MO electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Chesterfield, MO federal government document management.