Federal Government Document Management Chesterfield, MO
Federal Government Document Management Chesterfield, MO. The desire for federal government agencies to digitize their documents is quite literally a necessary task. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive program to reduce and re-center the federal government with the goal of improving its efficiency. While a number of its proposals were not enacted, a proposal that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out best practices that Chesterfield, MO federal government agencies should follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Chesterfield, MO achieve their paperless office requirements. Our eight-step document scanning process includes an exclusive audit trail process that guarantees each document is processed to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are backed by a customer service team that knows your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full offering of Chesterfield, MO Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Chesterfield federal government office or department's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Chesterfield, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and separates them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government agencies and offices in Chesterfield, MO, keeping documents secure and avoiding compromised systems is a mission-critical task. Proprietary information can easily end up in the wrong hands and affect all parts of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management professionals at HITS understand the importance of document security and confidentiality, and as such give you full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Contact Chesterfield, MO Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government offices and agencies in Chesterfield, MO to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is all the more important. The seasoned Chesterfield document services professionals at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create secure systems to access and archive proprietary files.
Our proven Chesterfield, MO electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Chesterfield, MO federal government document management.